Coordinate efficient administrative support, maintenance and renovation of NOMACs facilities and plants, in order to ensure the provision of safe and secure workplace environments for employees.
Coordinate and ensure the provision of all office services covering stationery, office equipment, furniture and catering activities and supervise the activities of the office attendants to ensure efficient and quality services are provided.
Transportation Management
Manage the provision of transportation services from/to the plants to all eligible employees,ÿwhile decreasing routing time and optimizing fuel efficiency,ÿto ensure adherence to employee schedules and managements budget.
Accommodation and Catering
Ensure the provision of adequate and appropriate accommodation and catering services for eligible employees, in order to ensure safety and comfort of all employees.
Oversee all catering matters relating to the provision of meals, food and snacks at various sites, offices and plants and approve menu plans for fortnight periods in consultation with Catering Contractor, to ensure the selection is nutritious and as per the expected standards.
Perform regular hygiene checks in the restaurant kitchen to ensure standards are met and processes are followed and report in case of any incidents to the supervisor.
Office Leasing
Conduct and manage all matters relating to office leasing, including coordinating with brokers, searching for the right space, negotiating with landlords, monitoring the maintenance etc., to ensure the office leasing is as per NOMACs standards.
Tenders and Contractor Management
Monitor attendance and performance of contracted personnel: cleaners, office boys and gardeners to ensure compliance to contract terms and conditions.
Check all contractor invoices to ensure timely submission to finance for on-time payments.
Government relations
Supervise the activities related to the processing of employees visas, renewals, Iqamas, work permits, licenses and other government-related documentation for NOMAC in KSA / respective Country to ensure compliance with NOMACs policies and local regulations.
Policies, Processes, Systems & Procedures
Adhere to all relevant organizational and departmental policies, processes, standard operating procedures and instructions so that work is carried out to the required standard and in a consistent manner.
Continuous Improvement
Contribute in the identification and implementation of change initiatives, programs and projects in line with the organizations standards.
Health, Safety, Security & Environment
Adhere to all relevant health, safety, security and environmental procedures, instructions and controls so that the safety of employees and environmental compliance can be guaranteed.
Related Assignments
Perform any other duties which the line manager may require to be carried out.
