o??? Receive the purchase request on SAP ERP system and review them for the specificity of the materials ordered.o??? Identify and shortlist suppliers from whom samples are to be collected.o??? Gather samples and price quotations from suppliers.o??? Forward the samples to the concerned team for testing and approval of the samples.
Negotiate and Order:
o??? Post approval of the samples, prepare a price list and price comparison sheet.o??? Support negotiation and selection of the suppliers.o??? Prepare purchase orders, get approval from appropriate authorities and distribute copies among suppliers and concerned teams.
Review and Payment:
o??? Inspect deliveries against the orders and take appropriate actions on discrepancy in quantity or quality from agreed.o??? Prepare schedule of payment invoices and forward it to the accounts team.o??? Ensure that all verified invoices are sent to accounts for payment.o??? Collect payment cheques for materials delivered and hand over to suppliers post verification.
Adhere to policies:
o??? Understand the purchase policies and ensure all the steps and process adhere to the policy.
Official interactions:
o??? Interact with the suppliers on a day to day basis.o??? Work closely with other departments including accounting, projects and warehouse department to ensure smooth purchases and strong relationships with suppliers.
Additional Responsibilities:
o??? Address urgent requirement from project site like request for water supplies, labour etc..o??? Arrange for immediate payment for above services from accounts department.?
