Open supplier accounts in Zahrawi?s ERP system as per the opening request form, including the necessary documents from the supplier (supplier contract, trade license, etc.).
Responsible to keep separate filing for all supporting document of supplier account.
Transaction Posting:
Post supplier bill on Zahrawi?s ERP system as per the Purchase Order (PO) & the Good Received Note (GRN) posting.
Post Journal Vouchers for non-inventory invoices such as freight, service charge, etc.
Post Journal Vouchers for Debit/Credit note and supplier advance.
Post Journal Vouchers required for matching supplier invoices used in clearing and posting allocation of supplier payments
Ensure that all supporting documents are attached with each and every Journal Voucher & billing for filing.
Assist in the monthly & annual closing of Zahrawi?s books.
Process & Verification:
Receive and verify the Good Received Note (GRN) with all supporting documents from supplier invoice & PO.ÿ
Ensure that the payments are made as per the agreement with all supplier and non-supplier vendors.
Prepare debit/credit note to be sent to the supplier.
Coordinate and prepare all letters & issue emails to supplier for any type of dispute matter along with the Chief Accountant.
Submit payment requests to the Treasury Accountant with supporting documents (Zahrawi?s & supplier?s statement with proper breakdown of payments) to ensure that the payment is processed correctly.
Reconcile all supplier, advances and other payables.
Verify purchase orders, prices, terms of payment and other charges.
Keep track of all advance payments and expenditures, including purchase orders, invoices, statements, etc.
Review all pending AP suspended accounts such as miscellaneous suspense and clearing accounts.
Disperse petty cash and verifying documentation.
Disperse expense report and paying cheques.
Support in the bank payable transactions.
Reporting & Analysis:
Complete the month end posting before the closing calendar date.
Prepare monthly Advance supplier schedule.
Prepare monthly future payment report.
Assist with all requirements requested by the Auditing team.
Note: Zahrawi employees must step into other work assigned to them as business needs arise and are not limited to the above.
