Associate Accountant

Job Description

Job Title: Associate AccountantJob Family: FinanceJob Summary:The job holder of this position is responsible for the recording of supplier invoices and reconciliation of supplier statements in line with related policies and procedures.The job holder is also responsible for financial and KPI reporting.Key Areas of focus:Accounts ReceivablesAccounting Policies and ProceduresPayrollReconciliationAuditingExpense ReportingKey Responsibilities:Organizational:Follow all relevant accounting policies, processes and standard operating procedures so that work is carried out in a controlled and consistent mannerAccounts PayableCheck the completeness of all documentation provided by document controller/accounting desk controlPrepare reconciliation for assigned suppliers, freight forwarders, customs, with the required supporting documentation and submit to Senior/Chief AccountantAdhere to the reconciliation schedule for all assigned suppliers or companies as the case may beEscalate all reconciling items as per the escalation matrixResponsible for providing all supporting documentation required for processing any payment for assigned suppliersAssume responsibility for insurance claims for lost and damaged goods for assigned suppliersResponsible for allocation of all prepayments made to assigned suppliersResponsible for working on AP aging particularly items/suppliers which are overdueParticipate in month-end and book closure procedures & provide assigned reports to senior/chief accountantParticipate and support the implementation and maintenance of the Oracle ERPProvide assistance in ensuring the work and deadlines of fellow team members is completed during periods of leave as directed by the Senior & Chief Accountant - Non-Allied Goods P2PPrepare/update travel expense formsVerify tourney, actual trip, advance provided and all supporting documents with appropriate approvalsPrepare the trip reimbursement summary and input all travel expenses in EBS - OracleAssist in corporate credit cards management in coordination with Financial AnalystsUpdate employees accounts for all expenses every month and forward employees statement to payroll teamCirculate email of employees who are leaving to all accountants and update the statement for any deductions and forwards it to payroll teamProvide monthly summary of unliquidated employee trip advances to reporting accountant for accrualsProvide employee GL details, after monthly closing, to the reporting accountant to be included in their monthly scheduleCoordinate with MDM team for the creation of new employee segments in EBSRequest IT to create new employee as supplier in EBS and check if this should be transferred to AP AccountantReceive and process HR requests for advances, and forward for approvalReconcile advances and expenses booked on monthly basisSales & Collection, Rents and Reporting:Prepare consolidated credit card and cash collection reconciliation relating to the previous business day for the assigned shopsIdentify discrepancies in expected cash collection and actual cash deposited in the bank by Trans GuardIdentify discrepancies in expected credit card collection and actual settlement by the acquiring bank;Prepare all journal entries relating to cash and credit card collections and submit to the Chief Accountant - Retail Accounting for reviewPrepare and submit to the Chief Accountant - Retail Accounting for all assigned shops a review of manual invoices issued and posted, ensuring the analysis has been agreed to the manual invoice control account in the general ledgerEnsure all gift vouchers are obtained from shops and filed in the appropriate filing folder for reference and review purposesPrepare and submit to the Chief Accountant - Retail Accounting for all assigned shops a review of credit notes issued and redeemed, ensuring the analysis has been agreed to the store credit control account in the general ledgerPrepare and submit to the Chief Accountant - Retail Accounting for all assigned shops a review of layaway deposits issued and redeemed, ensuring the analysis has been agreed to the manual invoice control account in the general ledgerStatement of Financial Position monitoring for bank and tender accountsPreparation of cash on hand and credit card receivable schedules for all assigned shops at least on a monthly basis during book closureEnsure closing of bank reconciliations for all retail companies within the stipulated timeframe communicated for book closureExplain and resolve queries pertaining to cash and credit card collection to the auditors on timely basisProvide all the documents required by auditors at any timeAccounts Receivable:Raise third party invoices, credit notes, debit notes into computer system using defined computer programsReconcile records with third party customersSend statement of accounts to third party customersSend collection follow-ups to all customersLiaise with commercial team regarding collection issuesPrepare monthly aging of receivablesPrepare audit requirements under Inter-company scopeVerify the accuracy of invoices and other accounting documents and recordsIntercompany:Raise Intercompany invoices, credit notes, debit notes into computer system using defined computer programsBook invoices from Intercompany suppliersRaise recharge invoices to IntercompanyReconcile records with inter-company customers and suppliersPrepare and update records for checks requests and invoices for payment to Inter-companiesPrepare audit requirements under Inter-company scopeTreasury, Payments and Fixed Assets:Compile data and prepare a variety of reports as requestedAllocate payments in oracle and raise online bank transfersPrepare and update records for checks requests and invoices for paymentCoordinate with suppliers for the allocation of payments to their recordsFile payment vouchers properly for future retrieval purposesPrepare daily cash position update and release payments based on availability of fundsAssist in performing monthly bank reconciliationsEnter data into computer system using defined computer programs (Oracle)Verify the accuracy of invoices and other accounting documents and recordsUpdate and maintain accounting journals, ledgers and other records detailing financial business transactions (e.g., disbursements, expense vouchers, receipts, accounts payable) REQUIREMENTS: Your Profile:Team PlayerCommunicator AnalyticalAnalyticalBusiness AcumenEntrepreneurshipUniversity Degree in Accounting / Pursuing Professional Accounting Qualification2 years of experience in the same fieldCompetencies:Leadership:Leadership Level Prioritizing for Results & Operational Excellence: FoundationBehavioral:Collaborating for Efficiency: FoundationDrive, Entrepreneurship and Adaptability: FoundationCommunicating Effectively: FoundationDeveloping and Managing Self-Awareness: FoundationFunctional:Management Reporting, Finance Information System & Variance Analysis: FoundationFinancial Reporting, Compliance & Accounting Information System: FoundationTransactional Accounting and Closing Process: FoundationBusiness Partnering & Support: Foundation

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About Company

The Chalhoub Group is the leading partner for luxury across the Middle East since 1955. As an expert in retail, distribution and marketing services based in Dubai, the group has become a major player in the fashion, beauty and gift sectors regionally.

By blending its Middle East expertise and intimate knowledge of luxury, Chalhoub Group is building brands in the region, by offering service excellence to all its partners and a unique experience to its customers through its passionate teams.

With a growing workforce of more than 9,000 people, implemented in 14 countries, as well as the operating of over 470 retail outlets, the groups success is attributed to its most valued asset of highly skilled and dedicated teams. Professionalism and passion are what fuel the Chalhoub Groups competitive edge in todays market.

By being committed to implementing sustainable practices into their business, the Chalhoub Group has been awarded in 2013 the CSR Label from the Dubai Chamber of Commerce.