Personal Assistant

0.00 to 10.00 Years New Cairo, Cairo , Egypt 18 Dec, 2020

Job Location	New Cairo, Cairo , Egypt
Education	Bachelor's degree / higher diploma
Salary	Not Mentioned
Industry	Real Estate
Functional Area	Not Mentioned

Calendar Management, Meeting & Appointments

Manage and maintain the Chairman?s calendar and be able to prioritize and monitor any schedule/diary conflicts
Plan and schedule meetings and appointments for both internal and external meetings, exhibitions and business travel
Update the Chairman of upcoming deadlines for both internal & external commitments and engagements
Coordinate meetings, discussions and appointments including preparation of materials for discussion and other amenities
Attend and prepare minutes and records of various Weekly/ Monthly meetings.
Distribute the minutes of meeting on a timely basis and to follow up actions when relevant.
To prepare the next meeting by collecting and providing relevant materials.
Follow-up on incoming and outgoing correspondences and to arrange for distribution of correspondences on a timely basis
Review the applicability and priority of correspondences, reports and other documents and to highlight any urgent correspondence
Filter information, communication and taking appropriate action by escalating or redirecting based on the Chairmans direction in order to manage his time efficiently

Record Keeping and File Management

Maintain and control an accurate and complete record of documents and correspondences in Correspondence Database.
Manage an organized filing system for efficient data retrieval.
Ensure that the necessary documents such as records of correspondences, memos, minutes of meetings, and any data/ information back-up are readily accessible when required
Manage and maintain the Chairmans contacts database and to ensure that it is up-to-date

Reporting and Monitoring

Ensure timely and accurate preparation of documents, reports, papers and presentations for upcoming meetings/ appointments
Develop and maintain periodic reporting for the Chairman office as and when required

Office Management

Leadership for the Secretarial staff by monitoring the procedures, and providing guidelines to ensure that it is relevant to the operational needs.
Maintain overall knowledge of companys projects by attending site visits and keep abreast of the projects development
Manage and enhance relationships with the relevant internal & external company partners, associates and any other relevant organizations.
Maintain a flow of information to colleagues and other co-employees while maintaining confidentiality or sensitive information and interact professionally with all levels of management, staff, business associates and business partners at all times
Undertake other important?assignments and entrusted responsibilities that may arise due to work contingencies

Keyskills :

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