Project Specialist

Job Description

When you think of food delivery in the MENA region, wed be pretty surprised if talabat didnt pop into your mind first! Since delivering our first order in Kuwait in 2004, weve grown quite a lot over the past 17 years.Today, we deliver hundreds of millions of food orders, grocery items and other products per year, to our customers in nine countries throughout the region with more than 3,000+ employees! Our food delivery business works with over 27,000 brands and almost 50,000 branches, while our q-commerce concept, talabat mart, now delivers groceries to customers in Bahrain, Egypt, Jordan, Kuwait, Oman Qatar, and the UAE in 30 minutes or less!Our philosophy is to make sure we do what is right for our ecosystem - our customers, our partners, our people, our riders, and the communities in which we operate. Our #techforgood program allows our customers a safe and convenient way to contribute to important causes in their community through donating to local and international charities directly on talabat with a focus on food insecurity in the region. Since its inception in 2020, we have facilitated the donation of well over 1 million meals to those in need, as well as donated over $1.5 million to charity with the help of our partners and customers. talabat is part of Delivery Hero, the global leader in online food delivery and q-commerce.Role SummaryAs a coordinator for the Managing Director department, you will undertake a variety of day-to-day office and clerical tasks. You will be an integral part in ensuring that the office operations run smoothly and are successful in supporting other business activities. The goal is to ensure that the MD office operations are efficient and add maximum value to the organisation. Whats On Your Plate?

• Analyse and coordinate daily department activities to achieve established OKRs
• Maintain department calendar and ensure to meet deadlines
• Prepare meeting agenda, schedule department meetings and distribute minutes
• Document and follow up on important actions and decisions from meetings
• Coordinate and organize department related special events
• Maintain files and records with effective filing systems
• Assist in project management and business development
• Assist in budget preparation and expense management activities
• Maintain all department information confidential and secure
• Respond to work requests from department staff in timely and accurate manner
• Assist the department staff  in preparing and maintaining meeting materials, business presentations and other department files
• Provide general administrative and clerical support
• Perform data collection, analysis and reporting to Managing Director for decision making purposes
• Draft letters, correspondence, memos, charts, documents, tables, graphs, and plans as requested
• Maintain positive working relationships with department staffs and internal stakeholders
• Perform ad-hoc duties as assigned by Managing Director

• Knowledge of office management principles and procedures
• Attention to detail
• Strong team player
• Fluent in English and in Arabic 
• Communication skills (Written and Verbal)

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