Construction & Building; Automotive Dealership & Distributor; Architecture
Functional Area
Not Mentioned
Job Description
As a Document Controller, you will be responsible for maintaining and organizing all project-related documents, ensuring they are accurate, up-to-date, and easily accessible to relevant team members.
Working in close collaboration with project managers, engineers, and other divisions as you will be responsible for implementing and upholding document control procedures, and file storage protocols.
Ensuring smooth communication and data exchange within project teams is a key responsibility of Document Controllers, who are also tasked with guaranteeing document adherence to regulatory and quality assurance guidelines.
Originates correspondence and reports not requiring the personal attention of immediate supervisor. Answers telephone, taking and relaying messages. Receives, sorts, and distributes mail.
Gathers statistics and general data; reviews and combines this information into established reports for use within and outside the unit or verify the existing ones.
Review time reports to verify accuracy of hours worked and Job. Follows up to ensure timely processing of corrections.
Maintains employee directory and related data about employees assigned to the unit, including company resumes. Tracks paid-time-off hours charged and maintains a schedule of future hours to be taken.
Maintain updated records of all approved documents and drawings and their distribution.
Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
Monitor project billing and prepare customer invoices.
Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produce logs, transmittals, and other reports as required.
