Responsible for all Accounts Payable related activities that includes but not limited to posting all related entries, processing invoices and payment vouchers and generating all payables related reports.
Job Accountabilities:
Reviews all vendor invoices prior bookkeeping them to ensure compliance with local tax laws and internal control measures
Resolves any accounting inconsistencies upon balances or reconciliations, and refer to manager, Accounts Payable in the abnormal cases
Assists in end-of-month closing activities by maintaining lists of Accounts Payable transactions as well as the general ledger entries.
Ensures expense reports are coded properly while preparing them and approving vouchers for payment
Follows up on suppliers and vendors administering related accounts payments and reconciliations
Verifies all Accounts Payable transactions in financial reports
Coordinates with internal and external auditors participating in end of period audit by providing documents and materials
Reviews all invoices details with PO (date, supplier?s name, tax ID?etc), confirms items are approved by quality assurance and records transactions on used system (ERP).
Issues cheques and prepares all supporting documents (Aging report, payment voucher, and invoice) for approval by Manager, Accounts Payable.
Prepares payment vouchers in compliance with invoices
Answers inquiries from different department, employees and outside vendors regarding accounts payable and related matters
Issuing a weekly check to cover expenses cash
Books invoices on system
Matches invoices with purchase orders, where applicable, purchase order requisitions.
Records all expense entries and ensures high accuracy postings
Settles petty cash expenses by recording relevant entries and verifying vs all supporting documents
Prepares and provides all tax inspection requirements
Avoids receiving and Audit or Management letters in own area of responsibility
Ensure compliance with all Finance Policies, Processes & SOPs
Pro-actively making suggestions for improvements in procedures/savings
Generates weekly reports from system showing due cheques
Prepares accrual expenses and prepaid expenses and prepayment accounts
Handles the accurate preparation of relevant account payables reports on daily, monthly, quarterly and annual basis, ensuring they are done in a timely manner
Issues AP aging report, accrual expenses report, prepaid expenses reports and suppliers? pre-payment reports on monthly basis
Prepares withholding tax report on quarterly basis (prepared for the previous quarter and must be submitted the following month)
Prepares all necessary end of month and end of year report
Performs any other tasks requested from Manager, Accounts Payable and/or Finance Director.
