LFI food company is a dynamic and growing organization dedicated to snacks manufacture. we are currently seeking a motivated and detail-oriented secretary to support our team and ensure smooth office operations.
The secretary will be responsible for providing high-level administrative support, managing schedules, and ensuring efficient office operations. this role requires excellent organization skills, strong communication abilities, and a proactive approach to tasks.
Invoicing: Manage and process all incoming and outgoing invoices.
Monthly stock for pantry items: Monitor pantry supplies
Showroom cleaning: Ensure the showroom is cleaned twice a week by coordinating with the office boy and maintaining a checklist.
Coordination with manager: directly coordinate with the manager on relevant tasks.
Front desk management: greet visitors, answer phone calls and manage front-desk operations.
Mail and courier handling: receive and dispatch mail and courier deliveries efficiently.
office supplies inventory: keep track of office supplies and place orders when necessary.
meting coordination: schedule meetings, book conference rooms and prepare meeting spaces.
Administrative assistance: handle filing, scanning, photocopying, and other administrative tasks.
Staff attendance tracking: monitor and update staff attendance and leave records.
HR assistance: assist with onboarding paperwork and minor HR-related tasks for new employees.
Maintain clean attendance records: ensure that accurate and up-to-date attendance records are kept and reported regularly.
Keep track record of AC, Electrical maintenance: making sure the AC units are working, or plumbing needed.
Computer skills: Having required office related computer skills .
