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Adm and HR Executive

3.00 to 10.00 Years   Dubai, United Arab Emirates   17 Jan, 2025
Talent HR Networks
10 to 49 Jobs Openings
Job LocationDubai, United Arab Emirates
EducationNot Mentioned
SalaryNot Mentioned
IndustryBanking - Administration Support Services
Functional AreaNot Mentioned

Job Description

Admin and HR Executive ? Education:Bachelor?s degree in Business Administration, Human Resources, or a related field.Professional Experience:3 to 10 years of experience in a combined administrative and HR role within the UAE.Familiarity with UAE labor laws, visa processes, and regulatory requirements is essential.Working Hours:9:30 AM to 6:00 PM (6 days a week).Coordination With:The role will require coordination with Management, Accounts, Purchase Office, and other key stakeholders.Key Points:

  • This role is with a start-up, so knowledge of UAE start-up laws and licensing processes is critical.
  • The position is more focused on administrative tasks (70%), such as inventory management, procurement, travel, and visa-related processes.
  • The HR aspect involves ensuring compliance with UAE labor laws, including gratuity and social security updates.
Administrative Responsibilities:Office Management:
  • Oversee daily office operations, ensuring a well-maintained, organized, and professional workspace.
  • Manage office inventory, including stationery and supplies, and handle procurement activities.
Scheduling and Coordination:
  • Manage calendars for executives, scheduling meetings, appointments, and travel arrangements.
  • Coordinate logistics for internal and external meetings, conferences, and company events.
Documentation and Reporting:
  • Handle company correspondence, including emails, letters, and official documents.
  • Maintain an efficient filing system for both physical and digital documents, ensuring easy retrieval and confidentiality.
Vendor and Service Provider Management:
  • Negotiate and manage contracts with vendors and service providers to ensure cost-effective solutions.
  • Monitor service quality and maintain strong relationships with third-party providers.
Budget and Expense Management:
  • Track office-related expenses and manage budgets for administrative activities.
  • Prepare financial reports and forecasts to assist with cost management.
Human Resources Responsibilities:Recruitment and Onboarding:
  • Manage end-to-end recruitment processes, including job postings, candidate screening, interviews, and onboarding of new employees.
  • Conduct orientation programs to familiarize new hires with company policies and procedures.
  • Experience with recruitment portals and tools is required.
Employee Records Management:
  • Maintain accurate employee records, including personal details, contracts, performance evaluations, and leave balances.
  • Ensure timely renewal of employee visas and labor contracts.
Compliance and Policy Implementation:
  • Ensure compliance with UAE labor laws and regulations.
  • Regularly update and enforce company policies, ensuring alignment with local legal requirements.
Payroll and Benefits Administration:
  • Process payroll, including verification of attendance, overtime, and leave records.
  • Administer employee benefits such as health insurance, annual leave, and end-of-service benefits, ensuring compliance with gratuity and social security guidelines.
Ideal Candidate Profile:The ideal candidate is a self-motivated, organized professional with a solid understanding of UAE labor laws and administrative processes. Experience in managing start-up operations and handling both HR and administrative functions is essential for success in this role.

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