Finance Associates-6 Months Contract- Extentable

Job Description

JOB DESCRIPTION JOB DETAILS POSITION TITLE: FINANCE ASSOCIATE VERSION: 1.0 REPORTS TO: DIRECTOR OF FINANCE DEPARTMENT: FINANCE DEPARTMENT SUB-DEPARTMENT: NA SUPERVISES: NA FINANCIAL ACCOUNTABILITIES Nature of Financial accountability Remote Magnitude of financial accountability 30M-300M DEPARTMENT PURPOSE Finance Department Purpose ? To lead and manage the planning, organizing, monitoring, reporting and controlling of the financial functional activities related to accounts payable, receivable, inventory, payroll processing, fixed assets and other financial elements. Budgeting & Reporting: Leading the budgeting process to ensure achievement of Clients?s business objectives. Ensuring adherence to budget and financial performance monitoring and reporting. ROLE PURPOSE Responsible for the accounting operations of the Clients, to support the Finance team in processing Invoices and payments in a timely manner and ensuring proper documentation of the same. Ensure that all payment and other documents to payments and other financial transactions like Receivables are properly archived and filed for ease of retrieval and audit trail, in accordance with Clients policies and procedures. KEY ACCOUNTABILITIES & ACTIVITIES KEY ACCOUNTABILITIES KEY ACTIVITIES Financial Transactions ? Ensure that accounts payable are processed and paid in a timely manner. ? Review and upload all supporting documents related to payments (example Invoices, PO/Agreement, Deliverables during payment processing. ? Liaise with focal points/Directorates to get all necessary documents for payments. ? Ensure correct GL account based on the nature of expenses and in compliance with IFRS standards. ? Review the deliverables in accordance with signed agreement and applicable procedures for payments. ? Run the monthly ageing of Accounts payable along with necessary feedback (if applicable like where Invoices are paid beyond due date) and share the same with Head of Accounting and Director of Finance. ? Assist the Head of Accounting and Finance team during monthly closing and providing supporting reports. ? Develop and maintain professional relationships with key external entities. ? Review and provide recommendations for change on operation support policies and processes.? Ensure implementation of Internal Audit recommendations in relation to Finance Directorate and successful completion of relevant Audits. ? Coordinate the provision of information to external as well as internal auditors during annual and interim audits. ? Carryout any additional tasks, projects or responsibilities as may be assigned by Clients executive management from time to time. ? Adhere to Clients policies & procedures. GENERIC ACCOUNTABILITIES KEY ACTIVITIES Systems and Processes ? Implementation of Organizational and Departmental policies, systems and processes. ? Ensure compliance with all applicable governmental laws and ministerial policies. Change Management & Continuous Improvement ? Stay updated with ongoing change and cascade approved and related communication to respective stakeholders. ? Identify and take part in change initiatives, programmes and projects that reflect international best practice and changes in the competitive environment. ? Should be able to work under pressure with minimal guidance and support. People Management ? Provide constructive feedback to subordinates to support their overall development. ? Be a good team member. PROBLEM SOLVING ? Proactively identifying problems that are inhibiting meeting Directorate objectives. ? Removes obstacles and facilitates efficient workflow process. ? Resolve queries of Directorates relating to accounting functions. DECISION MAKING ? Applies judgment to decide when to make swift decisions even in the absence of all necessary information. ? Arrives at sound and timely decisions, based on past experience and an understanding of the current business environment and projected changes. ? Accepts responsibility/accountability for own decisions and explains the rationale. POSITION REQUIREMENTS Minimum requirements: ? Bachelor?s degree in Accounting, Finance or relevant qualification with specialization in Accounting, Finance & 2-5 years of relevant full-time work experience. (Experience with non-profit organizations preferable but not must). Arabic speaking and writing would be an advantage. Required for some areas of specialty: ? Other relevant professional associations and/or certifications. KNOWLEDGE, SKILLS AND EXPERIENCE ? Knowledge of financial & accounting practices. ? Thorough knowledge of IFRS and its application. ? Deep understanding of Audit and Assurance. ? Financial Performance Management and Information Analysis. ? Corporate Governance Risk and Compliance understanding. ? Accounting & Management information system operations.? Statutory and external financial reporting requirements. WORKING RELATIONSHIPS INTERNALLY ? Other Directorates/Departments EXTERNALLY ? Suppliers / Partners ? Donors ? Banks ? Auditors WORKING CONDITIONS TRAVEL REQUIREMENT Moderate to Low travel required as per business needs APPROVALS HR DIRECTOR LINE MANAGER EMPLOYEE ACKNOWLEDGEMENT EMPLOYEE NAME ACKNOWLEDGEMEN

Keyskills :