Bid Specialist

Job Description

Roles & ResponsibilitiesWe are seeking a detail-oriented and proactive Bid Specialist to manage the end-to-end tendering and proposal lifecycle for IT staffing, cybersecurity products, and related technology solutions across the Qatar market. The ideal candidate will have hands-on experience navigating government and semi-government procurement portals, preparing compliant technical and commercial proposals, and coordinating closely with sales, technical, and finance teams to ensure timely, accurate bid submissions.Key ResponsibilitiesTender & Bid Management Track, identify, and evaluate relevant tender opportunities on government/semi-government procurement platforms (e.g. Ariba, in-house portals) and via direct client RFPs/RFQs Review tender documents thoroughly to assess eligibility, compliance requirements, technical scope, and submission deadlines Prepare and submit fully compliant technical and commercial bid packages within stipulated timelines Coordinate procurement of tender bonds, performance bonds, and other mandatory documentation (commercial registration, tax cards, ICV certificates, etc.) Maintain a tender tracker/pipeline with key dates, status, and follow-upsProposal & Documentation Draft, format, and finalize technical proposals, commercial proposals, and Business Requirement Documents (BRDs) tailored to client/tender specifications Prepare compelling company profiles, case studies, and capability statements to support bid submissions Ensure all proposals align with tender requirements, formatting guidelines, and compliance checklists Liaise with technical/OEM partners (for cybersecurity products) to gather accurate product specifications, pricing, and technical documentation for inclusion in bidsRequirement Gathering & Coordination Conduct requirement-gathering sessions with clients and internal stakeholders to accurately capture IT staffing needs and cybersecurity product/solution requirements Translate client requirements into structured BRDs and scope-of-work documents Act as a coordination point between sales, technical, procurement, and finance teams throughout the bid and post-award processSales Coordination & Commercial Support Support the sales team with pricing inputs, vendor quotations, and commercial structuring for bids Coordinate with OEMs/vendors/partners for cybersecurity product quotations and technical datasheets Prepare and issue sales invoices, follow up on payment schedules, and maintain accurate commercial records Assist in preparing purchase orders, delivery notes, and other transactional documentation as neededCompliance & Reporting Ensure all submissions comply with client-specific and Qatar market regulatory/procurement requirements Maintain organized records of submitted bids, awarded contracts, and related correspondence Provide regular status reports on bid pipeline, win/loss tracking, and upcoming opportunities to managementDesired Candidate ProfileRequired Qualifications & Experience Bachelor's degree in Business Administration, IT, Engineering, or a related field 2?4 years of relevant experience in bid management, proposal writing, or tender coordination ? preferably within IT staffing, cybersecurity, or technology solutions in the Qatar market Proven experience navigating Qatar government/semi-government tendering processes and procurement portals Strong understanding of IT staffing models and cybersecurity product/solution offerings (a plus, not always mandatory) Experience preparing BRDs, technical/commercial proposals, and invoicing documentationRequired Skills Excellent written and verbal communication skills in English (Arabic is an advantage) Strong proficiency in MS Office (Word, Excel, PowerPoint) ? advanced Excel skills preferred for commercial workings Strong attention to detail and ability to manage multiple bid deadlines simultaneously Good coordination and stakeholder management skills across sales, technical, and finance functions Ability to work under pressure with tight tender submission timelines Analytical mindset with strong requirement-gathering and documentation skillsPreferred (Nice to Have) Familiarity with local Qatar procurement bodies (e.g. Supreme Committee, Ministries, semi-government entities) Prior exposure to cybersecurity OEM partnerships (e.g. Fortinet, Palo Alto, CrowdStrike, etc.) Knowledge of ICV (In-Country Value) certification processes Valid Qatar driving license (if site visits/client meetings are required)

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