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Executive Secretary

5.00 to 8.00 Years   Abu Dhabi   31 Mar, 2023
etihad
Job LocationAbu Dhabi
EducationNot Mentioned
SalaryNot Mentioned
IndustryAirlines /Aviation /Aerospace
Functional AreaNot Mentioned

Job Description

SynopsisTo independently manage and organise the efficient functioning of the Chief HROsoffice and to prioritise all appointments and activities. Accountabilities

  • Management of the CHRO agenda maintain CHRO diary maximising effective utilization of time, ensureall matters brought forward to the CHRO are responded and attended to in an appropriate manner. Serveas front line person welcoming visitors and handling of high-level communication and correspondence withauthorities and external parties
  • Efficiently process and manage all inbound and outbound data and information, both confidential androutine screen and sort mails, e-mails and other documents, ensure acknowledgments and responses areprovided review documents and if necessary ask for supporting data before forwarding for approval andsignature
  • Prepare correspondence, create reports, dashboards and presentations. Manage discrete projects andassignments as required by CHRO, ensuring accuracy of information, attention to detail, timely datacollection, integration of information, preparation and submission within required timelines. Excellent use ofExcel, business and presentation skills. Assist in department specific tasks (e.g. update and maintenanceof records, IT systems, databases, etc.), functions and other special projects as required
  • Liaise with high level contacts i.e. CEO, Chairman, Board Members and their offices
  • Manage and organise internal and external meetings communicate and confirm attendees, agenda, ensuremeeting resources (i.e. meeting rooms, handouts, press packs, food, equipment, etc.). Ensure preparationand follow up for regular department meetings. Take minutes of the meetings where required and distributeto attendees in a timely fashion
  • Manage the departments petty cash and cost centre. Process PRs and POs in line with Procurementprocedures. Maintain records of expense claim documentation, invoices, etc.
  • Lead the team of Admin Officers. Conduct fortnightly meetings to provide guidance and updates onprocesses and procedures to ensure consistently high standards of performance and service delivery
Education & Experience
  • Minimum of diploma level, with additional certifications on office management or secretarial and computer courses
  • 4-5+ years overall experience in secretarial or administrative of which at least 1 to 2 years exposure in therelevant department is preferred experience in a multi-cultural working environment ideally in an airline office.
About Etihad AirwaysEtihad Airways, the national airline of the UAE, was formed in 2003 and quickly went on to become one of the worlds leading airlines. From its home in Abu Dhabi, Etihad flies to passenger and cargo destinations in the Middle East, Africa, Europe, Asia, Australia and North America. Together with Etihads codeshare partners, Etihads network offers access to hundreds of international destinations. In recent years, Etihad has received numerous awards for its superior service and products, cargo offering, loyalty programme and more. Etihad is recognised as one of the worlds leading airlines in response to COVID-19 and was the first airline in the world to fully vaccinate its crew on board. Etihad sees tackling the climate crisis as the most important issue of our time, and through strategic partnerships with major global aviation brands and OEMs, Etihad is relentless in its pursuit of industry decarbonisation. To learn more, visit

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About Company

Etihad Airways is the second flag carrier airline of the United Arab Emirates. Its head office is in Khalifa City, Abu Dhabi, near Abu Dhabi International Airport. Etihad commenced operations in November 2003. It is the second-largest airline in the UAE after Emirates. The name Etihad is Arabic for United.

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