Secretary

Job Description

Jotun?s story in the Middle East, India and Africa (MEIA) region began in 1962, and has grown to include 18 legal entities committed to achieving success and growth of the Jotun Group. Throughout our history, we have focused on providing our employees with meaningful and challenging work, rewarding them through continued learning and development, underpinned by our values of Care, Loyalty, Respect and Boldness.Jotun U.A.E. Ltd. (LLC), established in 1974, is one of the key markets within the MEIA region. Jotun?s business in the countries of Bahrain and Kuwait are also part of Jotun U.A.E. Ltd. and function as its branches. With a production facility, 3 warehouses and more than 400 employees, we aim to further strengthen Jotun?s position in the region through ambitious market growth plans that focus on innovation, efficiency and profitability.Performs full clerical, administrative, and general office duties of a responsible and potentially confidential nature. Communicates with contacts at all levels in the organisation, industry, and community. Supports the entire organisation, a department, a team or an individual and has a good understanding of that job and method of operation, in addition to the operations and procedures of the department and organisation as a whole.JOB DESCRIPTIONResponsibilities:

• Communicates instructions or information to various individuals and/or departments and furnishes and obtains information from other stakeholders.
• Receives and screens telephone calls, letters, and/or visitors, answering routine questions and furnishing information to save supervisors time.
• Schedules appointments and makes arrangements for meetings, conferences, and travel.
• Organises and maintains files of assigned correspondence and records, following up on pending matters.
• Prepares routine letters and memoranda for signature.
• Prepares special reports, gathering, and summarising data.
• Organises and prepares complex documents requiring the integration of multiple office technology and software applications. May act as an office resource for word processing and spreadsheet application.
• Prepares complex correspondence, reports, and presentations.
• Organises and expedites flow of work through supervisors office and initiates any follow-up action.
• May assign work to others.

QUALIFICATIONSEducation:Language:Arabic, EnglishWork Experience:PF AdministrationOther qualifications (certificates, skills etc.):PERSONAL QUALITIES AND WHAT WE OFFERCompetences We Look For:

• Uses a methodical and systematic approach; plans ahead, defines clear priorities and allocates resources effectively
• Acts on own initiative, makes things happen and accepts responsibility for the results
• Creates a stable and re-assuring work atmosphere; supports and encourages team in difficult times; is firm and reliable
• Communicates in a clear, precise and structured way; speaks with authority and conviction; presents effectively
• Co-operates well with others; shares knowledge, experience and information; supports others in the pursuit of team goals
• Adheres to company rules and procedures; executes plans with commitment and determination; achieves high quality results.

What We Offer:

• Opportunities for professional and personal development
• An international Corporate culture founded on our four values; Care, Respect, Loyalty and Boldness.
• A friendly and supportive working environment
• A professional working environment that focuses on continuous improvement and innovation.

POSITION INFORMATIONCompany:Jotun U.A.E. Ltd. (L.L.C.)Scope Of Work:LocalContract Type:RegularCLOSING DATE (dd.mm.yyyy)31.08.2022CONTACT RECRUITER:Amrani, Imane, HR Advisor, Imane.Amrani@jotun.com

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