Procurement Specialist

Job Description

As a Procurement Specialist, you will be expected t strive to achieve excellence in the delivery of customer service to internal stakeholders within their category area. In doing so, you will assume ownership and accountability for the following areas of activity:

• All aspects of the P2P process
• Contract Management
• Supplier Performance
• Optimized value for money
• Engage with stakeholders to drive a culture of demand planning and early procurement involvement
• Collaborate across the Sourcing team to develop and deliver on Sourcing objectives
• Develop team and individual based strategies to ensure delivery of KPI

Procure-to-Pay:

• Assume accountability for ensuring the smooth and efficient running of the Procure-to-Pay process through effective coordination with all departments involved in the process
• Source, negotiate and award business using best practice methodology so as to meet all departmental KPI in an ethical and auditable manner and which adheres to the Group Procurement Policies and Procedures
• Ensure all expenditure is undertaken in a compliant manner and all supply chain risk is identified and managed
• Manage and assist the business to resolve supplier delivery performance issues and invoice discrepancies where escalated by Accounts Payable
• Resolve day to day supplier/contract quality and performance issues
• Coordinate with finance to ensure all supplier invoices are paid in accordance with contracted payment terms
• Identify and implement agreed operational improvement opportunities
• Provide periodic performance and issue reporting

Contract Management:

• As part of the Category team manage the whole contract lifecycle for approved suppliers which shall include contract extensions / variations and renewals ensuring appropriate evaluation is undertaken to ensure maximum value for money and awarded in a timely and compliant manner
• Identify opportunities to consolidate group spend where possible, and develop initiatives to migrate from transactional activity to contract based procurement

Analysis and Reporting:

• Provide a comprehensive and concise monthly report tracking progress KPI, using historical reference, current state and projected future positions aligned to the overall strategies of the department and business
• Use all KPI to effectively drive & achieve targeted activity, utilizing trend, projection and actual data to accurately report performance
• Drive responsibility, accountability and ownership of the entire supply chain through effective reporting mechanism

Procurement Systems:

• ?Support the development of procurement systems to achieve best practice, lean and effective operating platforms and report

As an ideal candidate, you will need to have:

• Business or Finance related qualification
• 3+ years? experience, with solid best practice procurement knowledge
• Understanding of and experience of working within a P2P environment
• Good understanding of Supply Chain Management delivery
• Experience of procurement in the Middle East and ideally UAE
• Familiar with spend analysis tools
• Ability to develop ethical and transparent supplier relationships to ensure maximum supply base and contract performance
• Able to work on procurement systems and support design of procurement systems
• Ability to interpret historical and current performance to plan and enact future activity
• Ability to work autonomously and as a team member
• Ability to prioritize workload
• Ability to respond to coaching & mentoring, developing & delivering local strategies with minimal supervision
• Ability to influence at all levels
• Minimum of Intermediate negotiator level (evidenced through recognized training) demonstrating understanding and consideration for all variables involved in total cost of ownership/lifecycle
• Strong customer service skills
• Ability to adopt and act upon a business wide view of activities
• Fluency in English language (written and verbal)

Keyskills :