| Job Location | United Arab Emirates |
| Education | Graduate |
| Salary | Not Mentioned |
| Industry | Secretary / Front Office |
| Functional Area | Not Mentioned |
Personal AssistantJob Location : UAEKey Responsibilities & Authorities :?Handles electronic mails - read, comprehend and sort emails which need immediate attention and response.?Sorted emails to coordinate with CEO; take dictation if necessary and respond electronically as per his advice.?Coordinate and/or report all office-related issues to CEO.?Delegate task / give instructions to HODs and employees on behalf of the CEO (via email or verbally)?Responsible for maintaining corporate confidentiality?Responsible to report any malfunctions/ anomalies and irregular activities to Top Management?Receiving/Accommodating CEOs guests/VIPs and/or visitors at all levels.?Drafts general correspondence, hand over for review and do corrections/revisions accordingly.?Handles and screens incoming calls for the CEO (mobile and land line).?Attend incoming internal calls (CEO s office).?Attend and respond to queries of HODs and employees (via internal calls or email)?Coordinate HR and Accounts related issues to CEO such as approvals for air tickets and hotel reservations and other relevant office issues.?Handles petty cash fund (CEOs Office) liquidation and monitor daily balance?Keeps the CEOs diary schedule - business and personal meetings i.e. medical, bank meetings, etc?Take/receive instructions from CEO regarding his personal matters (home, banks, medical and others).?Bring Up File Updating and Follow Up.?Constant update of database in order to maintain knowledge of all corporate & personal contacts (all contact information for the CEO - business & personal).?Indexing/Arranging of files and documents in order for easy identification and traceability Travel Plan Arrangement for CEO (air ticket and hotel reservations and arrangement of meeting schedules abroad delegate this task if necessary).?Attend internal meetings; record Minutes of the Meeting, transcribe and submit for review.?Initiates corrective action when required.?Represent CEO during absence within the delegated capacity.?Issue corrective actions once identified and approved.?Issue official correspondence on behalf of the CEO when necessary.Skills/Experience:?Bachelor Degree graduate (would always be considered as added value)?+5 years experience working with senior management level?Proficient in using MS office applications.?Hold traits/ skills of data and info confidentiality and privacy.?Experience in working with different cultures.?Attention to Details, Multitasking, Time Management and with good communication skills
Keyskills :
MS office applications
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