People & Culture Support Assistant - Aldar Education-2200006R

Job Description

People & Culture Support Assistant - Aldar Education - (2200006R)DescriptionAldar Education is currently seeking several People & Culture Support Assistants to support our growing family of owned and operated schools in the UAE. Due to planned current and future expansion we are looking to add to our Operations Team supporting our British, US and IB curricula network of schools.The successful candidates will be closely aligned with our core values and ethos and possess a genuine understanding and appreciation of the values of the region.Responsibilities

• Provide administrative support to people & culture team
• Organize, compile, update department personnel records/documentation and update EDMS
• Track and assist in the completion of P&C activities, such as: induction, probation, recruitment, employee changes and terminations.
• Support arrangements for recruitment & induction when delegated
• Providing assistance to all employees on employment-related matters
• Assist in posting job ads on careers pages and processing received resumes
• Helps with interview scheduling and reference checks
• Checks/types documents and correspondences produced by department
• Assist with preparation and updating of people & culture reports, database such as attendance, new hire, transfers, separations and turnover reports.
• Prepare passes, identification cards and badges for employees.
• Performs any other assignments or tasks when requested or needed.
• Assist in the maintaining employees? files, both electronic and paper based
• Assist in maintaining schedule and coordinating calendar activities
• Assist in coordinating ADEK pass applications and processing for new staff, ensuring clarity of timelines and providing guidance and support where required
• Assist in coordinating the visa and work permit applications and processing for new staff, ensuring awareness of requirements, in line with group-wide guidance and in collaboration with the HQ P&C and Public Relations teams
• Assist in Creating and issuing offer letters, contracts, contract renewals and associated documentation in line with the group wide terms and conditions and policies
• Support and assist in booking any flights/hotel and raising relevant PRs
• Support and assist in updating and maintaining accurate data for On-boarding new staff and transfers
• Support and assist in tracking the Health Insurance applications, renewals, cancellations and associated management for all school staff in coordination with HQ Public Relations team
• Support and assist in issuing NOCs and other relevant staff letters (e.g. Bank, Government, Immigration, experience letters etc.)
• Assist in the process of staff exiting as leavers and ensure all associated exit procedures are completed, including liaison with HQ payroll for the calculations of full and final settlements, and associated housing closeout procedures
• Assist in ensuring all resigned staff have correct acknowledgement letter and all relevant documents collated
• Participate in group-wide HR meetings in order to share knowledge, best practice and to ensure consistency within group standards

QualificationsMinimum Qualifications

• Bachelors Degree Certificate in relevant field

Minimum Experience

• Previous working experience as a HR administrative assistant for 2 years.
• Previous experience in the Education sector is preferable.

Job Specific Knowledge & Skills

• Knowledge of HR software (HRIS or HRMS and recruitment platforms)
• Good Knowledge of Microsoft Office (Microsoft Outlook, Word, Excel)
• Familiarity with UAE Labour laws (preferred)
• Good Interpersonal Skills
• Data-driven mindset
• Good written and verbal communication skills
• Administrative writing and reporting skills
• High ethical standards
• A positive and solution-focused attitude to working life
• A clean enhanced Disclosure and Barring Services check or police check

What We OfferAldar Education are a family of world-class, child centered, and innovative schools based in the UAE. We educate over 25,000 students across our group of owned and managed schools and as we grow so does our need for highly skilled, inspirational, and dedicated school leaders. We offer an attractive remuneration package. Our future-focused learning model includes both students and staff and so we place a special emphasis on professional development, coaching and training.This job description is not all inclusive. Aldar Education reserves the right to amend this job description at any time. We are an equal opportunity employer, committed to a diverse and inclusive work environment. We are also mindful of our national development strategy and encourage UAE Nationals in their application at our company.Aldar Education is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. Offers of appointment are subject to satisfactory references and police clearance.#LI-HQKAPrimary Location: UAE-Abu DhabiJob: EducationOrganization: Admin SupportSchedule: RegularShift: StandardJob Type: Full-timeDay JobJob Posting

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