Office Assistant

Job Description

Working at Track24 is an experience like no other.Imagine being part of a team that uses next generation advanced technological solutions to keep the people in our world safe and being the unsung heroes of this generation? Becoming part of the solution to protect, inform and mitigate risk to thousands of people, using our world class platforms and products? Joining a team that nurtures and cultivates employee development and skills, transforming individuals into being the best version of themselves?Imagine this could be you...Protecting, informing and engaging is at the heart of who we are. We want someone who is passionate at maintaining our companies ethos, and seeing our company vision - developing the company whilst developing themselves. Every employee is invested in to transform their skills by joining a network which is enthusiastic, collaborative and passionate about the significant, ground breaking work we do through our technological solutions. Innovation is nurtured at Track24 and every employee is made to feel like they contribute a significance to our company. Because when we invest in you - we invest in ourselves.An exciting opportunity has arisen for an Office Assistant to join our team. As an Office Assistant you will be responsible for formulating strategy, improving performance, procuring material and governance around our accreditations and DMCC legal requirements. Acting as a mentor to the Track24 employees you will find ways to increase understanding and compliance to those required standards and implement best practices across all levels.Aiding in the smooth running of operations in the company, the responsibilities of our Office Assistant will vary greatly, covering a range of attributes from HR and operations management. Planning, managing, and implementing schedules to ensure deadlines are met, and maintaining a high quality standard of rhythm and routine in order to consistently deliver standards and pass audits. As our Office Assistant you will plan, manage and execute our quality assurance programs, strategise process improvements, and are responsible for maintaining and increasing the efficiency of the business.The responsibilities of our Office Assistant are:

• Aiding and ensuring the companys legal, compliance and governance is all processed, accurate and obtained in line with the associated time frame.

• G-Suite & Slack main administrator including setting up emails, alias and slack accounts ahead of when they are required to be used to ensure smooth running on the day they are necessary.
• Oversee simple MDM and the logging of all company Macbooks to ensure records are correct and all company property is covered.
• Super Admin on the majority of accounts to ensure the company has a point of centralized control.
• Oversee, manage and upkeep the trade licences, accompanying certificates and insurances for all 6 companies (Travel, Accident, Public Liability) so ensure they never expire.
• Ensure employee medical insurance and visas and any DMCC related amendments are processed and obtained in a timely manner ahead of employees joining the business.
• Manage the companies post box renewals and tenancy contract for the Dubai Office, liaising with management to ensure this is dealt with in a timely and efficient manner.
• Oversee all office / ejari maintenance such as stationary & kitchen supplies for employees and the office maintenance (cleaner / ad hoc office duties) to ensure upkeep, supplies and household hygiene in the office.
• Creating and issuing NDA agreements for Consultants / Corporates when e-signature is required to ensure the company is covered at all times and no potential exposure occurs.
• Support on IT Department purchases (Laptops, Ancillaries etc.) to ensure no staff are ever without the required equipment.
• Assisting with BambooHR where necessary such as amending days in lieu, adding company holidays and the onboarding / offboarding of employees and consultants, to ensure all records are up to date and accurate, with all employees having the right permissions.

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