Marketing Coordinator

Job Description

This is a Contract role through ManpowerME - 12 months renewable contractMarketing CoordinatorKey responsibilities : The role is to work as part of a cohesive team of professionals to provide holistic support for the business units under the Gulf Region. The core objective is to proactively manage a range of operational, administrative, events & travel requirements necessary to meet sales & budget expectations and deliver on key annual objectives. The support should be provided in a timely and communicative manner to deliver best business practices in accordance with and utilizing knowledge of company policies, industry guidelines and established procedures.In addition, to support and collaborate within a business services environment and ensure efficiencies. Expectations of these areas include, but are not limited to:TEMPO/ARIBA ?SAP? / Pay to Purchase (P2P)

• Process management and documents governance starting from interaction creation up to submission to Finance for payment.
• Create PR ensuring proper and correct documents and are aligned with TEMPO/ARIBA rules and requirements.
• Extend or Unblocked vendors on both in MDG-S and tempo as when required.
• Approves new HCP/HCO/ Patient Organizations recipients in MDG-S.
• Maintain database for HCP/HCO/Patient Organizations with constant checking for duplicates and corrective action is done for duplicates.

• Process management and documents governance from uploading of interactions in QC up to closing of the interactions.
• Ensure all interactions are created on Quantum Connect in an accurate and timely manner as per company standard and procedures.
• Monitor all interactions on Quantum Connect. Ensure that all interactions are approved on system before the event takes place. Follow up with the approvers as needed.
• Ensuring closure of workflows on time with complete, accurate and proper documentations in closing workflows.
• Follow up with proponents on submission of required documents for closing. Initiate meetings with proponents to review and updates on pending activities.

• Coordinating with the requester for all the required documents needed before creating the new vendor.

• Organize and Manage department specific Events and Activities as per the budget holders? requests
• Work within company established policies and procedures to deliver requirements within budget and timeline
• Consider unique Event Requirements and provide creative solutions that exceed the target audience?s expectations
• Partner with Third Party Events Organization to support high-needs Events
• Source and negotiate with vendors and suppliers
• Complete, and produce for stakeholder reference and review the expected costing sheet and all event-related documents (travel packs) that are ready for issuance to attendees prior to each Event
• Reconcile & file Sponsorship Forms and manage subsequent financial payments through to Finance
• Generate P2P?s and Invoices in support of Budgets and report / file / reconcile accordingly
• Ensure Organizational Events Calendar is updated with appropriate changes and additions
• Requirements for the candidate (incl. education, background, specific skills and knowledge) accordingly to the Clients standard, preferable with SAP & Events / travel management background
• Years of experience : 1-2 years of experience
• Expertise : SAP ? Ariba & Tempo background followed by events background
• Language : English is a must and Arabic would be a plus

Keyskills :