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Management Assistant (Temp Role)- 6 Months

1.00 to 10.00 Years   United Arab Emirates   08 Sep, 2022
Adidas Group
1 Jobs Openings
Job LocationUnited Arab Emirates
EducationNot Mentioned
SalaryNot Mentioned
IndustryOther Business Support Services
Functional AreaNot Mentioned

Job Description

Purpose & Overall Relevance for the Organisation:To provide administrative support to the EM SLT members whilst supporting key marketing processes and administrative functions to ensure efficient management and smooth running of the function on a day to day level.Key Responsibilities:

  • Take charge of all kind of correspondence independently, to ensure timely and accurate response.
  • Calendar management - prioritize meeting invitations and make sure all appointments are in line with the times.
  • Support assigned Senior Management team members in coordination of travel, events & summits. Plan & coordinate all travel arrangements (visas, airline/hotel reservations & expense reports).
  • Complete travel expense reports.
  • Drive, coordinate and support specific administrative projects and assignments under the direction of the VP / Senior Director.
  • Schedule internal and external meetings / conferences.
  • Plan and organize all team events, meetings, summits, workshops.
  • Document management - preparation of reports / presentations / correspondence, coordination of documents for signature and filing as requested.
  • Maintain and update department files, records, (organizational) charts and publications
  • Maintain vacation overview for the team.
  • Create presentations.
  • Take over administrative and coordinative tasks of department members as requested.
  • Check and correct problems in existing systems and processes that are not immediately evident.
  • Support team as well as management.
  • Support Office Reception team on ad-hoc basis.
Key Relationships:
  • All employees and leadership based in the UAE
  • All Marketing leads in Emerging Markets
Knowledge, Skills and Abilities:
  • Excellent command of English
  • Excellent attention to detail
  • Strong work ethic, can-do attitude and positive disposition
  • Approachable and strong interpersonal skills
  • Excellent written and verbal communication skills.
  • Advanced PowerPoint skills preferred.
  • A good team player with an international mindset
  • Excellent organization, time management and problem-solving skills
  • Excellent MS Office skills (advanced)
Requisite Education and Experience / Minimum Qualifications:
  • University Degree or Certification in Business with Marketing being a subject of preference.
  • Minimum 3 years year experience in supporting senior management in any admin/co-ordination function ideally within (sporting) apparel/fashion/shoes or FMCG industry

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