HS & Facilities Manager

Job Description

HS & Facilities Manager -IKEA CFCROLE PURPOSE:Ensure SISAN(store in shape as new). Responsible for property management, soft services, Health & safety and all maintenance-related works in the store.KEY ROLE-SPECIFIC ACCOUNTABILITIES:

• Manage hard services by ensuring that the store building and all technical areas of the store are regularly maintained to provide a safe, clean and functional environment:
• Electrical systems.
• Telecommunication system.
• Public address speaker system.
• Fire prevention.
• Fire alarm systems.
• HVAC and air ventilation systems.
• Plumbing and water supply systems.
• Vertical transportation systems.
• BMS system.
• Lighting systems.
• Provide soft services by ensuring the following:
• Cleanliness of stores inside areas and parking and outdoor areas.
• Including the store faade and roof.
• Pest control.
• Deep Cleaning
• Manage maintenance costs and service contracts for all store suppliers
• Manage internal suppliers for cleaning & handle performance management through audits and KPIs
• Ensure a safe store for visitors and customers by maintaining regular audits and KPIs, regular evacuations and action plans.
• Responsible for Crisis management routines and actions
• Have a clear understanding of all facilities management within the store and to be able to react in the event of an emergency i.e. Fire systems, water pumps, sprinkler leaks etc.
• Improve the standards and working methods, reduce costs, etc by having an active role in all external supplier routines
• Ensure that the store duty managers are well trained in the event of a store emergency
• Be the owner of the store duty manager checklist and duty manager routines
• Assist with the store duty manager?s training day.
• Carry out audits and reviews of the duty manager processes; Feedback to the store manager.
• Plan and regularly update the peak day planning file
• Schedule and carry out peak day reviews
• Carry out regular audits on SOPS. Realignment when needed
• Assist the regional and store team plan the yearly business plan and to follow up on where we are and to make recommendations where required.
• Plan and manage all maintenance activities related to civil work, cladding, signage, lighting systems and mechanical work.
• Survey all systems and equipment also validation all system status and readings with original equipment/system parameters at operation and maintenance manuals.
• Ensure all conducted services are aligned with safety, cost and quality at the forefront of each project and contract.
• Ensure all operations department work is completed within agreed timeframes.
• Follow and confirm to HSE policies and standards at all times.
• Manage in-house activities with an over-all responsibility of supervisors and facility management technicians as well as external contractors.
• Evaluate contractor?s work and certify contractor?s invoices for payment.
• Prepare various technical reports and progress review reports.
• Monitor progress of all relevant work through site inspections, followed by documenting minutes of all meetings.
• Provide feedback, report to management with opinions and suggestions on improvement of work with safety, and cost being important considerations.
• Check and approve all drawings and technical material where required and give advice accordingly based on experience, research and expertise.
• Participate in annual budget reviews and setting.
• Participate in the tender preparation and review for all maintenance contracts.
• Plan and forecast various maintenance capital projects and major modification/refurbishment jobs for longevity of equipment.
• Respond and co-operate with any Government requirements associated with sites to achieve the work required. Important to ensure compliance with all government departments.
• Develop & Review HSM SOPs
• Secure materials for Both ordinary maintenance & Tasks
• Secure materials needed for Civil & fixing construction comments
• Arrange to fix & developing weak points on the networks
• Manage utilities to minimize cost of consumptions
• Managing maintenance action plan for all peaks & events
• Perform inspections to make sure that all systems are ready to provide convince environment for our customers
• Managing major tests like generator full load test, blackout test, emergency lights test, fire pumps tests, etc.
• Managing utilities in the store.
• Arranging with external service providers to manage the shutdown plans & developing performance of utilities.
• Performing safety inspection & maintenance inspection and putting action plan to fix all comments.
• Managing spare parts for & civil systems
• Collecting quotations and offers from subcontractors and issuing the comparison sheet to choose the best quality and price.
• Support HSM to keep (SISAN) store is in shape as new in good level.
• Manage development plans for all & Civil works to keep our store controlled and all systems functional
• Manage facilities, hood & grease trap cleaning
• Manage AC set points around the store to achieve both good environment & cost saving
• Monitor and Manage BMS & FAS systems with support of systems suppliers
• Prepare check lists & forms to make sure that all major systems daily inspected and visited
• Ensure proper management of facility management (FM) team to put systems and maintenance works under control and in appropriate order.
• Manage firefighting (FF) systems in the store and in fire pump room with mall team
• Manage all vertical transportation (VT) elevators, escalator and auto-walks systems.
• Manage shutter and slide doors, repairing and maintenance.
• Arrange with mall management for all common systems lighting, BMS, FF?etc.

• To have a succession planning process in place for the CR and operations department

Keyskills :