HR Coordinator - 1214607

Job Description

Our ClientWith over 20 years of experience, we have come to understand that innovation is the only way to provide agile, practical solutions that transform businesses and careers.Your Responsibilities

• Serving as a member of the Corporate HR Team and reporting to the Human Resources Manager, your primary responsibility will be to provide support in functional areas of Human Resources and assist to drive HR excellence.
• This is a full-time permanent position based in our office. This role will support the clients in the day-to-day HR operations that may require site visits to clients on a quarterly basis to meet the employees. This role will also support the HR Manager with other HR aspects for the other Halian clients.
• Support and oversee the implementation of all HR processes and policies
• Support all HR activities, daily operations and oversee all aspects of HR administration activities
• Maintain records of personnel-related data on various HR systems and ensure all employment requirements are met
• Build professional relationships with employees and act as a single point of contact for queries and concerns
• Develop and maintain a respectable image and credibility as HR and confidentiality with Clients
• Manage day to day requests by employees/clients
• Work closely with the immigration team to understand timelines of visa/Labor cards
• Book flight/hotels for new candidates when required
• Work closely with the sales team to process contracts/termination/extension letters when required
• Onboarding/offboarding process for employees

Team Culture

• Contribute positively to a motivated, competitive & dynamic team with outstanding team spirit, high work ethic and excellent communication skills

Duties & Responsibilities

• First point of contact for HR of assigned employees
• Develop and foster strong professional relationships with clients employees, gather feedback and provide guidance.
• Maintain and track records of the employees personal records
• Track and coordinate onboarding for new joiners and ensure they have their Halian and clients assets on the date of joining.
• Support and ensure all HR policies are implemented and strictly adhered to by employees. Highlight any challenges raised through the relevant system and ensure that prompt follow ups/ actions are taken while updating the staff during the whole process. Answer all emails and requests within 24 hours of request/issue being raised
• Ensure all the staff information are updated promptly in the EHR systems and conduct a monthly data cleansing to the EHR system to ensure all the information are updated correctly and edited when needed
• Ensure that all the staff folders are maintained, checked and updated regularly and all the relevant documents are valid - ensure soft copies are maintained in the EHR system
• Ensure employees have the necessary tools and IT infrastructure including mobile phones, working sims to perform their duties
• Manage probation and bi-annual reviews and ensure proper recording of all staff
• Manage, track and monitor data entry for employees holidays, sick leave, absentees, etc. in HR System with 100% accuracy
• Monitor attendance, vacation tracking, deductions and telephone bills and coordinate with payroll to ensure accuracy of information
• Lead and manage employee engagement activities and employee surveys. Initiate action plan for client accounts. Support and be proactive to provide creativity and coordination on employee engagement activities for HO and other clients, wellness initiatives, charitable events, initiatives etc.
• Lead HR initiative related to clients as necessary i.e. performance management, training & development, surveys, etc and ensure smooth process making sure deadlines are met
• Monitor tracker and audit reports and ensure necessary action is being taken. (Sick leave utilisation, negligence tracker, Emirates HR etc
• Prepare and issue employment letters, change letters, supplier project agreement, salary certificate and other company related documents
• Conduct HR Induction for new Joiners for Clients
• Support to HR Manager for leave management and ensure to raise/manage the discrepancies as per the timesheet audit.
• Assist with HR reports
• Manage employee grievances and disciplinary actions for Clients

Your Qualifications

• University degree in Business Administration, Social Sciences or Human Resources from a recognized university
• Professional certification from CHRM or CIPD desirable
• Solid HR experience covering multiple HR functions, visa processes and labour law within a multinational company
• Excellent Microsoft Office skills
• Customer focused attitude with a high level of professionalism and discretion
• Good problem solving skills and decision making
• Ability to work under pressure with strong team work spirit
• Strong sense of responsibility, diligent, work and quality orientated
• Organised and excellent time management skills

Halian GroupWith over 20 years of experience, we have come to understand that innovation is the only way to provide agile, practical solutions that transform businesses and careers.Our resourcing and smart services help you to realize tomorrows potential. Discover the amazing things possible when you bring the right people and the right technologies together.

Keyskills :

About Company

Award-Winning Tech Talent Company. We help businesses make progress, build efficiency and discover new possibilities. Our goal is to support talented individuals to explore, innovate and unleash their potential.Our success has spanned over 20 years. In that time, we’ve come to understand that innovation is the only way to provide agile, practical solutions that transform businesses and careers that fulfil potential, faster.Halians smart services, tech talent and search capability, help you to realise tomorrow’s potential. To discover the amazing things that are possible when you bring the right people and the right technology together.