Housing & Government Affairs Executive

Job Description

Housing & Government Affairs ExecutiveHousing & Government Affairs Executive will mainly handle the Accommodation of the Heartists, the total immigration process of all Heartists, as well as any legal and government duties related to the Fairmont Fujairah.What is in it for you:

• Accommodation and meals provided
• Transportation to & from the hotel
• Medical & Life Insurance
• Employee benefit card offering discounted rates in Accor worldwide
• Learning programs through our Academies
• Opportunity to develop your talent and grow within your property and across the world!
• Ability to make a difference through our Corporate Social Responsibility activities, like Planet 21

What you will be doing:Reporting to the Cluster Talent & Culture Manager & Cluster Government Relation Manager, responsibilities and essential job functions include but are not limited to the following:

• Consistently offers professional, engaging and friendly service.
• Allocation of housing for all new Heartists.
• Check and maintain monthly inventory of all Heartists and management accommodation.
• Detailed logs and solves all maintenance issues.
• Liaising with any housing issues; ie. Internet/washing machines.
• Raising LPOs and seeing them through to approval for any accommodation-related matters.
• Investigating any colleague?s accommodation requests and communicating if feasible or not.
• Create and coordinates colleague activities and programs.
• Ensure necessary accommodation rules and regulations are known and respected by all Heartists.
• Conduct regular inspections of apartments/rooms, Heartists Utopia, gyms and other Heartists? facilities to ensure they are well maintained.
• Responsible for updating all employee bulletin boards in accommodation.
• Keeps the Talent & Culture team informed regarding pertinent issues in the housing.
• Assisting in room setups for new arrivals.
• Ensure that welcome letters and packs are placed in the rooms for new arrivals.
• Assist with Lease contract renewals or terminations.
• Handles Accommodation contract renewal & FEWA matters.
• Responsible for dealing with pest control in the accommodation apartments.
• Responsible for getting quotes if furniture has to be moved.
• Assisting in room movements to maximize inventory.
• Dealing with Authorities with regards to Water and Electricity matters for the management housing.
• Proper documentation and tracking files are in place.

Government Affairs-related tasks:

• Assist with the issuance of all visas, labour cards and labour contracts to Colleagues.
• Responsible for application and renewal of Emirates ID cards.
• Issuing official letter/s needed by the Heartists to official and Government authorities (i.e. Driving license, Embassy, etc.)
• In charge of all administrative duties relating to government relations.
• Maintain tracking system for visa renewals to ensure all are valid.
• Assist and support the Cluster T&C Manager and Cluster Government Relations Manager whenever required.
• Creates/initiates special forms and formats needed for correspondence relating to Government and Immigration entities.
• In charge of all dealings relating to visa processing with Immigration.
• Applying for all hotel permits & licenses.

Administration:

• Maintain a confidential filling system for Heartists? housing files, records and documents, and ensure its adherence with the company?s standards.
• Follow up with the T&C team on the TC audit administration process to ensure that the department policies and procedures are in line with the ACCOR audit standards.
• To keep an updated Housing Master List & Mapping.
• To update HR Connect for Passport and EID information.
• To Safe keep Heartists passports and tracked them accordingly.
• Ensure employee birthdays surprise gifts are given to employees.

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