Government Relations Officer - Aldar Education-22000064

Job Description

Government Relations Officer - Aldar Education - (22000064)DescriptionAldar Education is currently seeking several Government Relations Officers to support our growing family of owned and operated schools in the UAE. Due to planned current and future expansion we are looking to add to our team to support our British, US and IB curricula network of schools.JOB PURPOSE:The Government Relations Officer performs a variety of clerical and support work which supports school (employee and student) compliance in line with government and Aldar Education regulations and guides the school and company on any changes that may arise. The role will develop programs and practices to help meet guidelines, monitor these practices and maintain all records required to certify compliance.To also provide secretarial and administrative support to the Principal? PA as well as HRO and, in doing so, create an ethos in which learning, achievement and the schools values are at the forefront of all our work.RESPONSIBILITIES:Main Duties:

• Proactively manage a variety of secretarial/administrative activities, processes and projects working with the School Principal office/HR Officer to ensure efficient and timely delivery.
• Meets and observes a wide variety of guidelines and regulations set by Aldar Education, ADEK and other regulatory bodies
• Proactively manage a variety of activities, processes and projects working with the School Principal office/HR Officer/Operations/Admissions to ensure compliance
• Spreads awareness of policies, procedures and guidelines between staff, students and parents to ensure a compliance culture within the school.
• To be up to date with all changes in ADEK admissions and registrations policies and procedures
• Manage and coordinate all communications and requests from/to the ADEK
• Liaises with ADEK and other governmental entities as necessary to ensure an effective and expedient communication, whilst building strong relationships.
• Provides information to and receive information from ADEK and to deal with associated requests appropriately
• Be aware of and comply with policies and procedures relating to security, confidentiality and data protection, reporting all concerns to an appropriate person
• Contribute to the overall ethos/work/aims of the school
• Participate in training and other learning activities and performance development as required
• Treat all information and documents in extremely strict confidence.
• Reports compliance issues and recommends solutions.
• Always ensures the highest levels of integrity and confidentiality
• Any other duties as directed by the Leadership Team as required

Specific Duties:

• Serve as an English to Arabic and Arabic to English translator for the school
• Translation of key policies and documents from English to Arabic and vice versa including completion of Arabic documentation for ADEK
• To act as an interpreter at parent-pupil meetings, as required
• Maintain the ADEK system including PD to ensure compliance
• Maintain and monitor the ADEK PASS ?Staff Information System? and follow up/review the school employees ADEK approvals issuance along with the communication with employees
• Ensures new employees are compliant with ADEK staffing policies including policy 26 for staff licensing and qualifications.
• Monitor the school current employees? appointment letter expiration and ensures renewals taken place whilst communicating with employees on documents submission
• Ensures all school employees and external employees are registered on ADEK PASS system and have been issued an ADEK approval/appointment letters
• Following up with employees on required documents to ensure compliance with ADEK system
• Liaising and coordinating with the GR team for issuing the employees? visa and labour contract to be compliant with the issued appointment letters
• Liaising with HRO if employee fails to provide required documents to comply with ADEK PASS system
• Maintain Employee filling, archiving and document controlling
• Ensure registration of new students are reflected on the ADEK eSIS system
• Ensures all current student records are accurate and up to date with respect to their eSIS registration.
• Maintaining and monitoring Trips & Visits records with obtaining its required ADEK approvals
• Assist with pupil welfare duties by liaising with parents and staff when required

QualificationsREQUIREMENTS:Minimum Qualification:

• Minimum diploma in Management, Business Administration, Human resources, Office Management or any related fields.

Minimum Experience:

• 3+ years of proven experience in administration/HR/GR or other relevant position at school governed by ADEK.

Job Specific Knowledge & Skills:

• Proficiency in speaking, listening, writing and reading (Arabic & English)
• Proficiency in verbal, written, listening communication skills and electronic format
• Proficient computer, system and MS office skills
• Ability to perform duties of a sensitive and confidential nature
• Demonstrated ability to work as part of a team
• Strong problem-solving and organizational skills
• Strong customer service orientation and ability to work with a committee or a team
• Stress & Time management skills
• An understanding and knowledge of ADEK legislation, policies and procedures as well as inspection regime and requirements.

This job description is not all inclusive. Aldar Education reserves the right to amend this job description at any time. We are an equal opportunity employer, committed to a diverse and inclusive work environment. We are also mindful of our national development strategy and encourage UAE Nationals in their application at our company.Aldar Education is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. Offers of appointment are subject to satisfactory references and police clearance.#LI - HQAMPrimary Location: UAE-Abu DhabiJob: EducationOrganization: Aldar EducationSchedule: RegularShift: StandardJob Type: Full-timeDay JobJob Posting: Mar 21, 2022, 6:21:23 AM

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