Executive Personal Assistant

Job Description

Executive Personal AssistantContract | LINKVIVA | United Arab Emirates Posted On 05/12/2022Email Management (High Profile, C-Level) * Responding on behalf of the CEO & Chairman with full accountability, ensuring timely response with accurate information and minimum grammar tolerance * Daily review of communications, making note of action points and ensuring action with a clear timeframe and deadlines * Proactive follow-ups for pending tasks * Receiving email correspondence of the Director of Business Operations for monitoring to ensure urgent emails are being attended on a timely manner * Receiving and responding to emails of the Production Director during busy seasons to ensure urgent emails are being attended to (Occasional) Office-Related * Managing calendars for CEO, Chairman & Director of Business Operations, ensuring it is well-balanced by allocating time for personal tasks to be completed * Sending of feedback forms to clients, 24-hour post event on behalf of the CEO * Arranging meetings on an agreed and convenient time for participants, making sure that all attendees are kept well-informed of any changes and agenda is shared prior * Preparing weekly updates on event pitches by collating latest updates from the team * Preparing bi-weekly presentation to be used during Sunday morning huddle, collating information, announcements to be shared, updating slides, and liaising with IT for the set up * Receiving requests from the Project Teams on various requirements and delegating concerns to appropriate person and ensuring these requests are actioned on a timely manner * Working closely with Director of Business Operations in keeping the Resource Allocation Tracker up to date * Preparing agenda and all necessary arrangements for the Core Teams quarterly meetings * Acting as process custodian for internal operational process, ensuring a smooth flow and making sure the process is adhered by the Project Teams * Covering the reception in the absence of the OM, or when need be * Several support requirements vary depending on the companys requirements Personal CEO & Chairman * Keeping a consolidated records of all account usernames and passwords for all accesses, ensuring that it is well-updated * Support and arrangement for CEOs personal brand (currently in building stage) * Ensuring all legal documents are updated; initiating and managing applications / renewals when required * Safekeeping personal files with digital copies and ensuring these files are well-organized, and properly labelled * Insurance applications, renewals, and a practical approach to any insurance requirement This may also be requested for company or project requirements on case-to-case basis * Visa, flight and hotel booking, transportation arrangements, both in the UAE and overseas * Doing various research requirements when needed,both personal and company related* Support on handling contractors for home improvements, facilities, including permit applicationsRequirements* Excellent organizational skills * Interpersonal and communication skills * Good written skills * Time management skills * Trustworthiness, discretion and responsibility * Commitment, motivation and enthusiasm * An understanding of different working styles * Active listening skills * Productivity and initiative * Calmness under pressure * Teamwork * Accuracy and attention to detail * Flexibility and adaptability {{getI18n(Description)}} {{unescape(getI18n(zr.eeo.questionnaire.portal.description.mail))}} {{getI18n(zr.eeo.questionnaire.portal.maintitle)}} {{getI18n(Description)}} {{unescape(getI18n(zr.eeo.questionnaire.portal.description.mail))}} {{trimContent(currentJob.location,25)}} {{currentJob.location}} {{trimContent(currentJob.description,150)}} {{currentJob.description}} {{trimContent(currentJob.location,25)}} {{currentJob.location}} {{trimContent(currentJob.description,150)}} {{currentJob.description}} {{trimContent(currentJob.location,25)}} {{currentJob.location}} {{trimContent(currentJob.description,150)}} {{currentJob.description}} {{getI18n(crm.auditlog.skillset)}} {{getI18n(crm.sme.skill.list.head.experience)}} {{getI18n(crm.sme.skill.list.head.last.used)}} {{getI18n(crm.sme.system.skill)}} {{getI18n(crm.auditlog.skillset)}} {{getI18n(zr.skillset.proficiency)}} {{getI18n(crm.sme.skill.list.head.experience)}} {{getI18n(crm.sme.skill.list.head.last.used)}} {{getI18n(zr.candidateportal.skillname.mandatory)}} {{getI18n(zr.candidateportal.skillname.unique)}} {{getI18n(zr.cl.iam.error.morethanmaxlength,255)}} {{getSkillProficiencyFromLevel(skill.body.level,i18n)}} {{getI18n(crm.contactus.option.None)}} {{getI18n(crm.sme.skill.level.master)}} {{getI18n(crm.sme.skill.level.intermediate)}} {{getI18n(crm.sme.skill.level.beginner)}} {{if(skill.body.exp,getI18n(crm.indeed.workexp.years,skill.body.exp),getI18n(-None-))}} 1 {{getI18n(crm.year.lower)}} {{getI18n(crm.indeed.workexp.years,exp)}} {{if(skill.body.lastUsed,skill.body.lastUsed,getI18n(-None-))}} {{getI18n(crm.contactus.option.None)}} {{year}}{{getI18n(crm.sme.refine.suggested)}}* {{suggSkill}} {{getI18n(zr.candidateportal.add.skills)}} {{getCombinedSkillNames(skills,30,isSkillNameDoubleEncode)}} * {{if(isSkillNameDoubleEncode,trimContent(getTextContentFromHTML(unescape(skill.name)),25),trimContent(skill.name,25))}} {{getI18n(zr.skillset.proficiency)}} - {{getSkillProficiencyFromLevel(skill.level,i18n)}} {{getI18n(Experience in years)}} - {{skill.exp}} {{getI18n(crm.sme.skill.list.head.last.used)}} - {{skill.lastUsed}} {{initializeFilterSkillsLength()}} {{initializeFilterSkillsLength()}} {{increaseFilterSkillsLength()}} * {{trimContent(skill.name,25)}} {{skill.name}} * +{{arithmetic(getFilterSkillsLength(skills),numTags,-)}}

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