| Job Location | United Arab Emirates |
| Education | Graduate |
| Salary | Not Mentioned |
| Industry | Secretary / Front Office |
| Functional Area | Not Mentioned |
Key ResponsibilitiesOffice & Executive Support Manages the Dean’s calendar, correspondence, and daily priorities, ensuring confidentiality and timely completion of all tasks.Coordinates and prepares agendas, reports, and presentations for meetings and committees.Screens incoming communication, reviews correspondence, and drafts responses on behalf of the Dean.Manages travel arrangements, expense reports, and reimbursements for the Dean and other College representatives.Maintains accurate filing systems (both electronic and hard copy) for official correspondence, policies, and strategic documents.Liaises closely with HR and Finance for all Dean-related approvals, faculty overloads, and expense payments.Attends telephonic and in-person calls for the Dean, screening and prioritizing before forwarding.Coordination & Liaison Oversees and provides guidance to the Administrative Assistant and departmental support staff.Coordinates activities and communications between the Dean, Associate Deans, Chairs, and other University departments.Organizes and supports College-level committees, including Curriculum and Assurance of Learning, and Advisory Boards.Drafts minutes and tracks action items arising from meetings and ensures follow-through.Screens registration-related requests such as change of major, manual entry of grades, and ensures proper review before relaying to the Dean.Student, Faculty, and College Affairs Screens and routes student and parent inquiries & complaints, ensuring appropriate escalation.Oversees the distribution of course materials, surveys, and departmental communications.Supports onboarding and orientation of new faculty.Compiles departmental reports, survey results, and documentation related to accreditation or performance reviews.Screens new student admission documents and obtains approval from the Dean.Compiles lists of books to be purchased by the library based on department chairs’ recommendations.Events and Representation Supports the planning and execution of college events, meetings, and workshops.Represents the Dean’s Office in internal and external events when delegated.Minimum Educational Qualifications Required for the Role Bachelor’s Degree and a secretarial professional certificationMinimum Years of Experience Required 3 years of experience in a related fieldNature of Relevant Experience Required 3 years’ experienceLanguage Skills English is requiredArabic is preferredSpecial Skills and Abilities Exceptional organizational and time-management skillsDiscretion and professionalism in handling confidential informationStrong written and verbal communication skillsAdvanced proficiency in MS Office and ERP systemsAbility to manage multiple priorities under pressureProven experience managing an executive office or academic dean’s office
Keyskills :
MS Office and ERP system
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