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Executive Assistant

1.00 to 10.00 Years   United Arab Emirates   05 Sep, 2022
Al Futtaim Group
1 Jobs Openings
Job LocationUnited Arab Emirates
EducationNot Mentioned
SalaryNot Mentioned
IndustryAccounting
Functional AreaNot Mentioned

Job Description

Executive Assistant (UAE National) I Healthcare I DubaiJob Purpose:Providing secretarial, administrative and clerical support to high-level management executives. This role demands exposure to highly sensitive information and involvement with superior contacts requiring considerable use of discretion, tact, diplomacy, and judgment. The basic administrative or secretarial duties involve diary management, greeting visitors, answering the telephone calls, conducting assignments and projects, receiving and distributing correspondence and mail, gathering information, tracking project spend, and compiling diverse reports for management.

  • Responsible for maintaining and managing the Directors daily calendar and schedule
  • Arrange meeting invites and appointments and ensure the Director is well prepared for the meeting
  • Attend meetings and take minutes as required
  • Act as the Directors first point of contact and liaise with peope from both internal and external organizations
  • Responsbile for drafting correspondence, official letters, agendas, reorts, slide presentations, monthly reports, and other documents
  • Responsible for screening telephone calls, enquiries and requests
  • Responsible for compiling the business cards from meeting attended by the leasing Director and adding them to the tenant CRM database
  • Plan, organize and arrange Directors travel itinerary including but limited to ticket, hotel bookings, visa processing and other documentations related to the travel and ensure that it is i compliance with the companys international and Local Business Travel Policy
  • Responsible for preparing travel expense reimbursements in line with Local Business Travel Policy
  • Responsbile for the upkeepand maintenace o Directors office and esnure that all office equipment and faciliteis are in working condition.
  • Responsible for maintaining and ordering stationery and grocery supplies for the department
  • Responsible for devising and maintaining office sytems, including data management, filing and docuemnt tracking circulation.
  • Coordinates incoming and outgoing communications and documentation, including distribution as appropriate obtaining background informaton and preparing standard replies on behalf of the Director

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