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Assistant Manager

1.00 to 10.00 Years   United Arab Emirates   31 May, 2022
Al Futtaim Group
1 Jobs Openings
Job LocationUnited Arab Emirates
EducationNot Mentioned
SalaryNot Mentioned
IndustryAccounting
Functional AreaNot Mentioned

Job Description

Assistant Manager - Lease Administration|AFGRE|Dubai, UAEOverview of the roleResponsible for maintaining and administering all supporting documents, data entry, and financial reporting required to assist the Regional Retail Leasing and Asset Management teams in carrying out their objective, this being the execution of the tactics of the AFGRE Leasing Admin strategy that is aimed at meeting AFGRE?s overall objectives as per the agreed timelines. This role will encompass the Regional team and support the Regional Lease Admin Manager.What you will do

  • Planning:Assisting the Regional Lease Admin Manager to preparereports and tactics to support the overall Lease Admin strategy, as well as, consolidate and manage the effective operation of all regional reporting needs
  • KPI?s:Working within the KPI parameters to ensure timelines are met and align with the vision and strategy of the overall Leasing dept.
  • Financial Analysis and Reporting: Progress Reports:Incollaboration with the Regional Lease Admin Manager prepares and maintains progress reports on weekly/monthly/annual basis as required by the Malls division, such as vacancy reports, renewals schedules, tenant documentation updates, rent concessions report, operational reports, KPI trackingand deliver all agreed reports on time to excellent quality.
  • Tenancy Schedules:Maintains up to date tenancy schedules for the Regional Retail Leasing team at all times
  • Tracking Sheets: Responsible for regularly updating and maintaining a centralized tracking sheet (including but not limited to renewals tracking, legal tracking, document tracking etc)
  • Communication: Coordination between the regional business teams, EIT and selected vendors/implementation partners
Leasing AdministrationIn collaboration with the Leasing Admin Manager is responsible for leasing administration tasks as follows:
  • Approvals:Liaison with Finance, legal and Senior Management for approvals as per the DOA
  • Communication:Coordination with the Tenant as required
  • Legal:Reviewing, drafting, and preparation of required legal documents in coordination with Group Legal
  • Payments:Receiving payments from the tenants, ensuring correct payment is received and dealing with the Finance dept. regarding the same
  • Quality Control:Working to ensure that information on all documents is correct and accurate, all relevant documents are received from the tenant, lease agreements are prepared as per the terms agreed upon between the tenant and landlord and matching signatures on documents and cheques against the POA provided by the tenant.
  • Accurately document meeting actions, discussions and outcomes and maintain detailed audit trail at all times
Research, insights & analysis:
  • Obtain & analyse information through effective intelligence gathering systems and interpretation of results
Planning:
  • Ensure an effective leasing admin process and smooth workflow
  • Implementation of key reports
  • Implementation of new retail leasing systems and processes
Leasing programme implementation:
  • Deliver and manage effective customer relationships and infrastructure for same
  • Ability to sort and analyse financial as well as lease data
Measuring effectiveness:
  • Establish, promote and use metrics to improve effectiveness
  • use a system of critical review to make more informed future decisions
Managing people:
  • Manage self
  • Manage cross-functional relationships effectively

Keyskills :

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