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Administrator

1.00 to 10.00 Years   United Arab Emirates   21 Jun, 2022
AECOM
1 Jobs Openings
Job LocationUnited Arab Emirates
EducationNot Mentioned
SalaryNot Mentioned
IndustryOther Business Support Services
Functional AreaNot Mentioned

Job Description

Job SummaryThe Administrator supports the Project Lead on administrative tasks for project team, client and other stakeholder internally and externally. Also assist in the office wellbeing and compliance with AECOM standards.

  • Establishing and maintaining a library of reference documents. Be aware of the various record keeping and reporting procedures of the company?s quality standards.
  • Assist Project Lead to organise and systemise the project administrative activities such as meetings, schedules, tracker, reports etc..
  • Assist Project Lead to monitor project team attendance and timesheet
  • Assist Project Lead in the preparation of the minutes of meetings
  • Establishes and maintains files and computerized indexes for active project documents as needed by the Project Lead
  • Office administration duties, office furniture, office well-being. maintenance requests, and materials orders, etc
  • Maintain a list of office furniture and equipment together with a list of site offices work station equipment, and monitor them.
  • Assist the office secretary in her/his duties to achieve office requirements and office demands, including coverage.
  • Ensure a cohesive team work with the secretary and projects administrators and managers.
  • Maintain excellent serviceability to the entire Environmental department team.
  • Assist in arranging for social activities when requested by the Project Lead
Minimum Requirements
  • 5 years of Administration experience in an engineering and construction project is a must.
  • Demonstrated proficiency with Microsoft Office suite of software products, e.g. Excel, Word, etc.
  • Proven accuracy, reliability and completeness in job accomplishment.
  • Demonstrated success on the job, as evidenced by satisfactory performance, acceptance of responsibility and growth in previous positions.
  • Effective oral and written communication skills.
  • Ability to compose reports and correspondence in English
  • Must be a self-starter attitude with proactive, results-oriented focus; and willing and capable to assume additional responsibilities.
  • Must be able to interface with a variety of people with different technical levels and educational backgrounds; must be detail-oriented and highly organized; and must be able to produce accurate and timely results while maintaining a customer-service attitude.
  • Must inculcate a ?can-do? spirit to produce consistently accurate results at a fast pace.
Preferred Qualifications
  • Diploma holder in any field of study. Any relevant certifications and training certificates would be a plus
What We OfferWe will give you the flexibility you need to do your best work with hybrid work options. Whether you?re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.You will help us foster a culture of equity, diversity and inclusion ? a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities. We believe in leadership at all levels. No matter where you sit in the organization you can make a lasting impact on the projects you work on, the teams and committees you join and our business.We offer competitive pay and benefits, well-being programs to support you and your family, and the development resources you need to advance your career.When you join us, you will connect and collaborate with a global network of experts ? planners, designers, engineers, scientists, consultants, program and construction managers ? leading the change toward a more sustainable and equitable future. Join us and let?s get started.As an Equal Opportunity Employer, we believe in each person?s potential, and we?ll help you reach yours.Job Category Administrative Support / SecretarialBusiness Line Construction ServicesBusiness Group Design and Consulting Services Group (DCS)Country United Arab EmiratesPosition Status Full TimeRequisition/Vacancy No. 269214BRVirtual: NoQualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

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