Administrative Assistant (UAE National) -August 2022 - Al Yasmina Academy-220000BF

Job Description

Administrative Assistant (UAE National) -August 2022 - Al Yasmina Academy - (220000BF)DescriptionAldar Academies are currently seeking an outstanding Administrative Assistant (UAE National) for Al Yasmina Academy in Abu Dhabi to start in August 2022.Al Yasmina Academy is an outstanding English Curriculum school in the beautiful city of Abu Dhabi. With our globally recognised and admired curriculum, dedicated and passionate practitioners and outstanding teaching and learning, Al Yasmina Academy is an exceptional place to work. It has an exciting, diverse and progressive learning community that annually produces some of the very best I/GCSE and A Level results in the UAE. Our learning culture is under pinned by our core values of excellence, respect, passion, collaboration and creativity allowing all students to thrive. Furthermore, the Academy is extremely proud of its recent ADEK inspection, which rated Al Yasmina Academy as ?Outstanding? in all six performance standards, putting it amongst the top schools in the UAE and Middle East.This is an exciting opportunity to join the highly successful Aldar family of schools and to help shape the future of Abu Dhabi?s leading school group.The successful candidates will be closely aligned with our core values and ethos and possess a genuine understanding and appreciation of the values of the region.Responsibilities

• Coordinate communications on behalf of the Academy in line with corporate standards
• Record minutes and action points for any meetings directed by the Heads of School
• Respond to incoming communications in an appropriate manner to maintain high standards
• Coordinate the recording and filing of all documentation related to the Academy
• Organise domestics for meetings, events, conferences, parents? evenings and training days for the Academy
• Manage communications with all stakeholders whilst ensuring the highest standards at all times
• Manage communications with parents via the School Parent Portal/Email
• Ensure all meetings with parents are followed up with a written response from the relevant SLT
• Record minutes and action points at any parent forum meetings held by the SLT
• Be forward thinking and to suggest ways of improving the Primary Academy?s operational efficiency
• Manage all complaints received by the SLT and to record / track responses
• Circulate correspondence as needed to parents by the nursing team
• Attend all administration team meetings
• Manage the School calendar for all appointments and events across the Academy
• Typing and branding of official documents and letters to parents
• Receiving, directing and responding to emails on behalf of the Heads of School as appropriate
• Liaise with teaching and non-teaching staff and respond to enquiries on matters within the postholder?s responsibility
• Link to Aldar HQ for all related issues/tasks
• Design new documents, where necessary, to improve the leadership team?s effectiveness
• Attend any training deemed necessary in relation to the role of Administration Coordinator
• Ensure all relevant agendas for the Head of School Team meetings are set 5 days in advance
• Support general admin on all trips and educational visits
• Maintaining up to date records for all pupils on engage
• Lead on the production/distribution of reports to parents
• Assist with the preparation of PTCs
• Mailmerge letters to provide a more personalised service for parents and attached to DMS system
• Responsible for all communications to parents including Homework, Educational visits and invitations to events
• Co-ordinate Parent liaisons and all parent helpers within the Academy
• Ensure all fire registers for the School are up to date and accurate
• Ensure the Receptionist issue the Parent Passes
• Oversee the Health and Safety Committee in conjunction with Admin Support General

QualificationsMinimum Qualifications

• High School Certificate/Diploma or bachelor?s degree Certificate
• At least 2 years of experience in an administrative role in the region.
• Experience in the education field is preferred

Job Specific Knowledge & Skills

• Fluent English and Arabic communication skills, written and oral
• Strong interpersonal skills
• Excellent office management skills
• Proficient in operating PC, Facsimile, Photocopier, Telex, and various office machines, including working knowledge of prevailing popular application software and spreadsheets.
• A positive and solution-focused attitude to working life
• A clean enhanced Disclosure and Barring Services check or police check

Aldar Academies are a family of world-class, child centered, and innovative schools based in the UAE. We educate over 25,000 students across our group of owned and managed schools and as we grow so does our need for highly skilled, inspirational, and dedicated school leaders.We offer an attractive remuneration package, our future focused learning model includes both students and staff and so we place a special emphasis on professional development, coaching and training.Successful candidates will have access to a wide network of professionals and opportunities to both lead and contribute to training others as well as developing themselves.Aldar Academies are keen to hear from like-minded, forward thinking school leaders who would welcome the challenge and opportunities that we have to offer.This job description is not all inclusive. Aldar Education reserves the right to amend this job description at any time. We are an equal opportunity employer, committed to a diverse and inclusive work environment. We are also mindful of our national development strategy and encourage UAE Nationals in their application at our company.Aldar Education is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. Offers of appointment are subject to satisfactory references and police clearance.#LI-HR@AYA-AFNPrimary Location: UAE-Abu DhabiJob: EducationOrganization: Admin Support

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