| Job Location | United Arab Emirates |
| Education | Graduate |
| Salary | Not Mentioned |
| Industry | Administration / Commercial Operations |
| Functional Area | Not Mentioned |
Job Purpose:To contribute to the day to day smooth functioning of the department through the performance of various tasks including, but not restricted to handling departmental communication, office management and making necessary travel arrangements.Principal Accountabilities:Office Management:Schedules meetings and remindsmanager/department staff of the sameCoordinates conferences/events/activitiesOrganizes and maintains departmental files and other records .Requests and receives office equipment/stationaryReceives department visitorsEnters employee leave requests after ensuring that the proper approvals are in place and confirms that employees resume duty as per the approved leaveMonitors staff attendance and informs the manager of late arrivals/early departures.Updates staff expense claims in HRMS.Follow ups with site managers and ensure that they have investigated and replied to Customer Complaints that is sent through Customer Care Dept. EHS:Coordinates and arranges for all EHS related training for new and existing staff.Prepares EHS KPI Monthly report.Coordinate and arrange IMS training.Coordinate and arrange with HO clinic Health Evaluation for the staffCommunication:Receives telephone calls and records and relays messagesReceives/prepares/disburses departmental communication e.g. letters, memos, faxes, etc ...Coordinates/follows up with other departments for purposes of information gatheringPrepares fairly complex reports/documentation (often technical in nature) as requested by the managerPrepares presentations to internal/external partiesPrepares meeting agendas and takes the minutes of the meetingsTravel:Handles necessary travel arrangement through coordination with government relations and travel agentsGeneral:Performs similar or related tasks as requested by the managerRecords departmental budget expenditureRaises Purchase Requisitions in Oracle System, following up on Purchase Order creation, processing of invoices.Additional Principal AccountabilitiesExperience:Secondary Education (12 grades)3 years experience in a similar capacitySound knowledge of Microsoft Office (Word, Excel and Power Point)Good written and spoken English/ArabicGood interpersonal skillsYou will be redirected to the company website to apply for this position
Keyskills :
Administration Communication Skills
© 2023 HireeJobsGulf All Rights Reserved
