Admin Assistant - Abbott Nutrition

Job Description

JOB DESCRIPTION:Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutrition, and branded generic medicines. Our 113,000 colleagues serve people in more than 160 countries.At Abbott. we believe good nutrition is essential to our health and wellness. From infants to older adults, Abbott offers science-based nutrition to help make every stage of life a healthy one. Today, millions of people count on our trusted brands to help their children thrive, to provide the extra nutrition needed by aging bodies and people managing illness, or even to help people get the most out of an active lifestyle.The individual will be responsible for the UAE region providing primary administrative and overall support and coordination, will complete special assignments and projects as required to enable efficient departmental operations. The individual will need interact with key internal and externalstakeholders,so a high level ofprofessionalismis required.WHAT YOU?LL DO

• Assist with meeting arrangements,calendar management, travel arrangements, expense reimbursement,invoice processingand other administrative tasks as required.
• Leads, organizes, and manages all details related to event planning for corporate offsite meetings.
• Creates, edits and reviews, proofreads and manages complex documents,spreadsheetsand presentations requiring aggregation of materials, inputs and comments from multiplestakeholders? demonstrated proficiency withMS ExcelandPowerPointis especially critical.
• Submits invoicespayment processing.
• Provides generaloffice supportwhich may include, but are not limited to;mail distribution, answering telephones, filing, catering, ordering supplies, etc.
• Prepares and updates reports, memoranda, and correspondence as required.
• Applies ahigh attention to detailand creates a high degree of organization to ensure high quality work product andadherence to deadlines. Must bevery detail oriented,organized, self-motivated to follow through on requests (without requiring follow-up), and perform professionally under pressure and with limited direction.
• Leads special projects as assigned.
• Performs other related duties and responsibilities, on occasion, as assigned.
• Assist, coordinate and schedule dates for all relevant programs and events in collaboration with the field team and other stakeholders.
• Liaise with Marketing and Regional Division Managers in order to effectively plan and ensure logistical arrangements for all programs and events including venue sourcing, production of delegate badges, joining instructions, preparing program resources and ensuring effective delivery of materials to the venue.
• Ensure that all documents submitted for events are complete, accurate and compliant
• Ensure record keeping as per company policy and compliance requirements

EDUCATION AND EXPERIENCE, YOU?LL BRING

• A Bachelor?s degree in Business Administration or equivalent is required.
• Minimum 3 years administrative experience in a multinational environment/healthcare industry is mandatory. Accountingexperience would be an advantage.
• Commitment to work outside of normal working hours on occasions when required for program or event attendance (e.g., Conference and other internal offsite meetings).
• Highlyproficient with Microsoft Office Suite, including Word,OutlookandPowerPoint. Experience usingExcelpreferred. Strong system aptitude needed as individual will need to utilize the Corporate Time Reporting system and also Travel Web site.
• Excellentinterpersonal, written, andverbal communication skills.
• Demonstrated ability to handle difficult situations and/orcommunicationstactfully and professionally.
• Able to work with people at all levels of the organization.
• Ability tohandle multiple prioritiesand operate with a sense of urgency as required.

Follow your career aspirations to Abbott for diverse opportunities with a company that provides the growth and strength to build your future. Abbott is an Equal Opportunity Employer, committed to employee diversity.Connect with us atwww.abbott.com,on atwww.linkedin.com/company/abbott-/, onFacebook athttp://www.facebook.com/Abbottand on Twitter@AbbottNews.JOB FAMILY:Administrative SupportDIVISION:ANI International NutritionLOCATION:United Arab Emirates > Dubai : Ubora Tower2ADDITIONAL LOCATIONS:WORK SHIFT:StandardTRAVEL:NoMEDICAL SURVEILLANCE:Not ApplicableSIGNIFICANT WORK ACTIVITIES:Not Applicable

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