Accounts Receivable cum Paymaster (Payroll)

Job Description

Accounts Receivable cum Paymaster (Payroll)Are you ready for your next career milestone? As an Accounts Receivable cum Paymaster, you will be in-charge of client billing. Payment follow up, staff payroll, reconciliation and filing. You shall be very keen in working with both colleagues and guests.What is in it for you:

• Employee benefit card offering discounted rates in Accor worldwide
• Learning programs through our Academies
• Opportunity to develop your talent and grow within your property and across the world!
• Ability to make a difference through our Corporate Social Responsibility activities, like Planet 21

What you will be doing:Responsibilities and essential job functions include but are not limited to the following:

• To ensure that all transfers to City Ledger through Income Audit, Accounts Payable and General Ledger do agree with the control account.
• To ensure the accuracy of all charges and credits posted to the individual accounts.
• To ensure the group billings are complete as per contract.
• To ensure all invoices are dispatched to debtors within 48 hours.
• To process invoices promptly and to render interim and monthly statements and follow up reminders on a timely basis.
• To monitor and to maintain support of all advance deposits and to balance them to the general ledger at month-end.
• To reconcile accounts receivable trial balances with the general ledger control accounts each month and to ensure accurate aging.
• To transfer all permanent folios to city ledger at the month end.
• To prepare trial balance for employees ledger and payroll deduction.
• To allocate credits transmitted by payroll journal to appropriate employee accounts.
• To allocate credits transmitted by the Daily General Cashier Report to appropriate accounts and keep all debtor accounts up-to-date.
• To initiate payment of travel agents commission on the basis of verified computer reports.
• To ensure all documents related to the section including the Sales and Rental contracts, group orders and amendments etc. are properly filed for reference.
• To maintain an up-to-date systematic Open Accounts file for use by Accounts Receivable.
• To ensure that all PAF (Personal Action Forms) are duly authorized and valid for all active employees in the payroll system.
• To ensure that all status change notices are duly authorized before preparing them for data processing.
• To ensure that all attendance records are properly completed and approved by the Heads of Departments.
• To verify utilization benefit such as vacation and airfare are properly documented.
• To verify regular and overtime hours on attendance sheets against those on time and attendance records.
• To detail payroll withholdings for local pension, any other levy determine by the hotel or local authorities and submit for timely processing of payment.
• To prepare the hotels payroll accurately and timely as per the prescribed requirements.
• To prepare and maintain detailed employee records for calculation of various local funds contribution.
• To reconcile monthly payroll costs and to prepare the resulting journal entries for posting to the General Ledger.
• To prepare the monthly reconciliation of all the payroll and benefit related accounts of the employees.
• To ensure that all departing employees are accurately paid in accordance with statutory requirements and as per contractual agreement.
• To update the monthly manning guide in the financial statement as per the guide and actual vs budget.
• To check all the employee benefit related petty cash claims validity and accuracy and to process for payment.
• To keep records such petty cash vouchers for future references.
• To be entirely flexible and adapt to rotate within the different sub departments of the Accounting & Finance Division.
• To be fully conversant with all services and facilities offered by the hotel.
• To liaise with Human Resources Division and on the spot check of the staff in and out procedures and computer records.
• To maintain up-to-date well-organized files in support of all payroll input, tax and other withholdings.
• To prepare reconciliation between actual benefits outstanding versus provisions in the General Ledger for indemnity, airfare and vacation pay.
• To provide to the Human Resources Division all pertinent data for their monthly compilation of statistical personnel information.

Your experience and skills include:

• Strong organizational skills with attention to detail
• Knowledge on UAE Labour Law, changes and application.
• Ability to compile facts and figures
• Command of the English language both written and verbal
• Proficiency with MS Office (Excel / Word) and experience with Systems like Opera, Micros/Symphony, Sun Finance, Oasys, etc.
• Bachelor Degree in Tourism or Hospitality or Finance Management
• Minimum

Keyskills :