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Programme Assistant (G5 - Sanaa) (Partnership)

1.00 to 10.00 Years   Sanaa, Yemen   24 Dec, 2021
World Food Program - Other locations
1 Jobs Openings
Job LocationSanaa, Yemen
EducationNot Mentioned
SalaryNot Mentioned
IndustryNon-profit Organization
Functional AreaNot Mentioned

Job Description

JOB PURPOSETo perform specialized and/or standardized policy and programme-related processes and activities to support the effective delivery of assistance packages.??KEY ACCOUNTABILITIES (Part 1)

  1. Perform specialized and/or standardised processes and activities within the specific technical area of work supporting alignment with wider programme policies and guidelines.
  2. Provide project management and/or general office support following established targets and WFP?s policies and procedures.
  3. Within the specific area of responsibility, compile data and support analysis and preparation of reports (e.g. food assistance needs, resource utilization, programme status, performance) in order to support operational decision-making.
  4. Perform accurate, timely recording of data within the specific technical area of work (e.g. food security and vulnerability assessments) following corporate standards and guidelines.
  5. Work and exchange information with internal counterparts to support effective collaboration, implementation and monitoring of ongoing project activities.
  6. Support communication and activities with local partners, agencies, NGOs and government institutions.
  7. Act as a point of contact for resolution of general operational queries requesting assistance where necessary.
  8. Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy needed resources to affected areas at the onset of the crisis.
KEY ACCOUNTABILITIES (Part 2)
  1. Request creation of vendors for new Cooperating Partners (CPs);
  2. Create Service Outline Agreements (SOAs) and Purchase Orders (POs) as soon as the FLAs are signed or extended;
  3. Verify invoices and?supporting?documents ensuring?CPDR are cleared?and certified and follow up approvals
  4. Create monthly SES in the system based on monthly estimated figures in compliance with IPSAS.
  5. Reversal of estimated SES, and creation of SES based on actual cost incurred/invoices.
  6. Uploading payment documents to Invoice Tracking System (ITS), invoice matching and follow-up on ITS approvals.
  7. Maintain liaison and follow-up with FLA contracting team , M/E ,Logistics and Finance on invoice processing;
  8. Maintain liaison with the technical units/AOs and HoP on payment approval.
  9. Maintain liaison with CPs and answer their queries related to payments ;
  10. Maintain liaison with sub-offices and partners on the required documents relating to payment processing.;
  11. Prepare weekly updates showing invoice processing status.
  12. Maintain files to keep proper audit trail;
  13. Perform other related duties as required.

Keyskills :

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