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Business Support Assistant (COMET) - SC4

1.00 to 10.00 Years   Sanaa, Yemen   13 Jul, 2021
World Food Program - Other locations
1 Jobs Openings
Job LocationSanaa, Yemen
EducationNot Mentioned
SalaryNot Mentioned
IndustryNon-profit Organization
Functional AreaNot Mentioned

Job Description

ORGANIZATIONAL CONTEXTThis job is found??in WFP Yemen, Sanaa?(HQ). Job holders may either perform administrative support functions in the front office and report to the Business Support Associate, or provide administrative support to team(s) with the reporting line to the relevant Head of Unit, Chief, or the designate. In cases where these positions support a specific business stream, the reporting line may be to the relevant Head of Unit, Chief, or the designate.At this level, work is carried out under minimal supervision. Job holders are expected to produce organised and accurate work, undertaking specific business support activities. They may offer guidance on standard practices to more junior staff in their area of work.JOB PURPOSEThe country office monitoring and evaluation tool COMET is WFP corporate tools that falls primarily under the management of the monitoring and evaluation unit. The incumbent is part of the Country Office team that is in charge of all entries, reviews and the overall management of COMET.?KEY ACCOUNTABILITIES (not all-inclusive)

  1. Support monthly creations of food release notes inside COMET for all relevant activities based on the monthly distribution plans.
  2. Regularly update COMET with monthly distribution data submitted by the relevant operational units and based on cleared distribution reports
  3. Regularly update actual achievement figures (tonnage and beneficiary figures) in COMET.
  4. Work closely with COMET focal points at the different area offices to follow up on COMET entries and updates; each for their respective areas.?
  5. Support regular creation and update of field level agreements (FLAs) in COMET.
  6. Support first level reviews of all data in COMET.
  7. Regularly update COMET with outcome and output data as received from the relevant operational units.
  8. Work closely with output team to review distribution data at COMET entry level.
  9. Regularly follow up with all relevant units at area offices and country office to gather required information relevant to entries of FRNs, distribution reports, other outputs and outcome indicators.
  10. Prepare and upload data into HTS (Local system for commodity tracking).
  11. Regularly update the internal trackers on COMET processes, entry progress levels, etc.
  12. Coordinate with the various COMET users to provide technical advice/support when required and take in feedbacks and respond to queries.
  13. Perform any other tasks as required.

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