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Team Secretary (Riyadh-Saudi Arabia)

2.00 to 14.00 Years   Riyadh, Saudi Arabia   26 Apr, 2023
knight frank
1 Jobs Openings
Job LocationRiyadh, Saudi Arabia
EducationNot Mentioned
Salary$1,500 - $2,000
IndustryReal Estate; Hospitality & Accomodation; Tourism, Museum, & Cultural
Functional AreaNot Mentioned

Job Description

JOB Role: Team SecretaryÿScope: Based in our Riyadh Office, we are looking to recruit a Team Secretary who will be responsible for the team?s administrative support.Experience: Minimum 3 years+ experience in a similar secretarial roleÿResponsibility:Client SupportÿPA Duties:

  • Diary management - Full control and maintenance of diaries, making appointments and arrangements for all meetings with clients and colleagues.
  • Email management.
  • Organisation of inspections.
  • Deal with clients visiting the office in a polite, helpful and confident manner.
  • Full and accurate minute taking at Office Meetings.
ÿOffice Administration:
  • Typing of all correspondence: emails, reports, letters, minutes, schedules, forms, tender documents etc.
  • Prepare reports, agendas and papers for meetings.
  • Support team members with MS Word, PowerPoint and Excel based tasks.
  • Pitching documents ? assist in drafting and collating pitching material.
  • Ensuring all paper and electronic filing is carried out on a regular basis to maintain an up to date filing system.
  • Coordinating all incoming and outgoing mail.
  • Office meetings ? weekly & monthly agendas.
  • Corporate travel arrangements & booking, including corresponding Visas.
  • Maintain/update database contacts register and excel master file.
  • Prepare exact target e-marketing emails.
  • Ensure all documents have a file path for reference.
  • Arrange and execute special post/courier services.
  • Handle computer/database (KF Database, Contacts Register / ICON and RPS).
  • Maintain correct contact information on People Search for the department.
  • Ensure reports are in line with KF formatting standards
ÿProfessional StandardsFinancial
  • Monitor team travel expenditure, monthly.
  • Responsible for ensuring files adhere to audit regulations.
ÿEntertainment /EventsúÿÿÿÿÿÿOrganise business generation events/functions.ÿSystems & IT competenceWord (Advanced), mail merge proficient, excel, power point, outlook.ÿProfessional Experience and Personal Skills ProfileÿParticular Aptitudes/Skills RequiredMature candidate with an ability to maintain confidentialityAbility to command authorityFlexibility, adaptability and a co-operative attitudeCalm under pressureGood English grammar and spellingDedicated and loyalDiligent and efficientWell presentedClear speaking voice / excellent telephone mannerHardworkingAttentive to detailAble to take initiative and be pro-active.Self-motivated

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