Assist in the development, implementation and coordination of the Protocol guidelines in particular with respect to VIP other ceremonial matters.
Ensure the appropriate procedures for communicating through the diplomatic channels as required.
Build contacts with appropriate local and international government officials to facilitate current and future collaborations.
Provide support and coordination to relevant governmental organizations in respect of visits by VVIP, VIP and other defined guest categories.
Working closely with the events team lead and supervise all the protocol arrangements in case of official ceremonies, visits of international dignitaries, intergovernmental organizations representatives, and high-profile personalities, prior to and during any high level official event.
Work closely with the Events team on developing the annual event strategy in line with overall business strategy, recommending on participation at key industry events across geographies.
Create detailed plans and briefs to ensure smooth execution including pre, during and post event coordination of set-up, VIP arrival/reception, photo opportunities etc.
Manage closely with business development teams, corporate departments and external parties (ministries, project partner teams) to manage all urgent and planned commitments related to MOU / Agreement signings, Ministry meetings, etc.
Manage and support senior leadership presence at key industry and business forums and gatherings
Manage and execute all related requests from the chairman?s office.
Manage all protocol logistic arrangements for official events and during visits of high level local & international dignitaries, maintaining close co-ordination with relevant support teams for required arrangements Collaborate with respective Marketing & Communications team members and third- parties to properly communicate the event.
The successful applicant will be required to travel to deliver on commitments and take on additional tasks and responsibilities not necessarily included in the job description as reasonably expected.
Policies, Processes, Systems & Procedures Implement approved departmental policies, processes, and procedures, and ensure employee adherence so that work is carried out to the required standard.Continuous Improvement?Contribute to, and participate in, the identification and implementation of change initiatives, programmes, and projects in line with the organisation?s standards.Related Assignments?Perform other related duties or assignments as directed.3. COMMUNICATIONS & WORKING RELATIONSHIPSInternal: Work closely with the Communications department, the Chairman and all Function heads.External: Governmental entities, VVIP clients from ministries and government entities globally, Press body.
