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Senior Document Controller

6.00 to 10.00 Years   Riyadh, Saudi Arabia   13 Sep, 2019
Parsons International Limited
1 Jobs Openings
Job LocationRiyadh, Saudi Arabia
EducationBachelor's degree / higher diploma
SalaryNot Mentioned
IndustryConstruction & Building
Functional AreaNot Mentioned

Job Description

POSITION OVERVIEW:Coordinates project document and records management services for all aspects of a project from start-up to closeout. This includes providing on-demand request services to the Project Manager, delivery order managers, functional group leads, and staff. Ensures that document control system is administered and maintained in accordance with Parsons and client procedures.SPECIFIC RESPONSIBILITIES:

  • Provides technical guidance to lower-level staff assigned to the Document Control department. Prioritizes, assigns and monitors workload to ensure project deliverables meet schedule. Establishes clear/concise work standards and goals for staff. Provides training and development, reviews work produced, completes performance evaluations, conducts employee counseling, and takes corrective action as necessary.
  • Resolves non-routine help desk issues and inquiries related to document controls (e.g., resolving access issues).
  • Provides on-demand request services to the PM, delivery order managers, functional group leads, and staff. Some examples: (1) providing labor forecast reports to delivery order managers on anticipated document control support requirements; (2) creating/formatting customized electronic libraries in SharePoint for collaboration and document management.
  • Identifies and coordinates document control resources to support program team members, and serves as a liaison to client counterparts.
  • Administers and maintains mailbox traffic, electronic documentation, incoming record logs, project library, distribution lists, and permissions and security groups. Provides backup support to document control staff for processing daily incoming mailbox traffic. Maintains SharePoint libraries and the document control website. This includes the daily purging and archiving of process mail and help desk traffic from mailboxes.
  • Performs qualify checks by sampling processed incoming traffic and help desk inquiries for accuracy and adherence to procedures, etc.
  • Provides document control orientation briefing and materials to new hires.
  • Provides training and guidance to document control staff and program team members on use of software tools and resources. Conducts informal lunch-time training sessions on use of the program?s forms and templates.
  • Conducts goal plan review meetings with staff.
  • Establishes document control responsibilities for delivery order start-up, close-out, and prime contract close-out.
  • Performs other responsibilities associated with this position as may be appropriate.
KEY RELATIONSHIPS:Supervision Received - Project Manager; Mgr, Document ControlsSupervision Given - Lower-level Document Control Staff (technical guidance only)Internal Contacts - All Employees on ProjectExternal Contacts - Client Representatives; Subcontractors

Keyskills :
Document Management Document Controller

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