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Secretary to General Manager (Female)

1.00 to 10.00 Years   Riyadh, Saudi Arabia   13 Jun, 2022
QSS LTD
1 Jobs Openings
Job LocationRiyadh, Saudi Arabia
EducationNot Mentioned
SalaryNot Mentioned
IndustryIT Services
Functional AreaNot Mentioned

Job Description

Position SummaryThe candidate is in charge of providing a full range of secretarial and administrative support activities for the General Manager.Job Functions, Responsibilities & AuthoritiesHandles electronic mails - read, comprehend and sort emails which need immediate attention and response.Sorted emails to coordinate with President; take dictation if necessary and respond electronically as per his advice.Coordinate and/or report all office-related issues to President.Responsible for maintaining corporate confidentialityResponsible to report any malfunctions/ anomalies and irregular activities to Top ManagementReceiving/Accommodating General Manager guests/VIPs and/or visitors at all levels.Drafts general correspondence, hand over for review and do corrections/revisions accordingly.Handles and screens incoming calls for the President (mobile and land line).

  • Attend incoming internal calls.
  • Coordinate HR and Accounts related issues to General Manager such as approvals for air tickets and hotel reservations and other relevant office issues.
  • Bring Up File Updating and Follow Up.
  • Constant update of database in order to maintain knowledge of all corporate & personal contacts (all contact information for the General Manager - business & personal).
  • Attend internal meetings; record Minutes of the Meeting, transcribe and submit for review.
  • Initiates corrective action when required.
  • Represent Top Management during absence within the delegated capacity.
  • Issue corrective actions once identified and approved.

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