Regional Fleet Manager

Job Description

JOB PURPOSETo manage and maintain all vehicle leasing companies and control all costs. To Monitor and renew existing insurance policies. To Manage fleet lease agreements while ensuring the compliance of all government process and laws related to fleet management.ROLES AND RESPONSIBILITIES

• Participate in the design and implementation of the Materials planning department?s strategy and roadmap to support alignment with the Materials Management directorate?s strategy.
• Establish the Materials planning department?s plans and provide input to the Materials Management directorate?s goals that support Shared Services & Work Environment Business unit?s overall strategic plans.
• Collaborate with relevant stakeholders to identify the Materials planning department?s required projects to meet future business demands.
• Lead and drive the achievement of the Materials planning departments strategy, objectives, and KPIs within the accountabilities of the department.
• Develop regular reports on the department?s progress and outputs to be shared with relevant stakeholders in line with reporting requirements.
• Participate in the Materials planning department?s budgeting cycle and provide input to the budgeting process.
• Ensure effective utilization of the Materials planning department?s budget and report accurately on progress made and challenges encountered.
• Investigate and propose implementing initiatives that result in a positive financial impact for the Materials planning department and mitigate financial and operational risks.
• Identify, assess, and recruit key talent for the Materials planning department.
• Manage and assist subordinates to perform their functional operations in accordance with set policies and procedures.
• Guide, mentor, and develop the Materials planning department?s team as part of their continuous development.
• Set performance objectives, provide the necessary support, evaluate/appraise the team, and provide regular feedback on performance.
• Promote a high-performance working environment within the Materials planning department.
• Recommend improvements to the Materials planning department?s policies and direct the implementation of procedures and controls covering all areas of activity, ensuring relevant procedural/legislative requirements are fulfilled while delivering high-quality and cost-effective results.
• Motivate subordinates and contribute to the identification of opportunities for continuous improvement of systems, processes, and practices, considering leading practices, improvement of business processes, cost reduction, and productivity improvement.
• Monitor day-to-day activities to ensure compliance with stipulated policies and procedures, including risk management rules and regulations.
• Manage all vehicle leasing companies and control all costs.
• Ensure risk management by identifying and assessing potential risks associated with vehicles, drivers, and operations, and implementing strategies to mitigate those risks to ensure safe and efficient fleet operations.
• Monitor and renew existing insurance policies to maintain accurate records of vehicle maintenance, repairs, and expenses.
• Monitor the process of renewing the fleet registration and conducting inspections is undertaken to ensure compliance and continued operational eligibility of the vehicles in the fleet.
• Manage TAHAKOM-owned fleet & Rental vehicle violations and ensure they are paid on time and coordinate with HR to redeem costs from employees.
• Manage and maintain the scheduling of preventive and corrective maintenance for fleet in coordination with service providers.
• Manage and oversee the daily routine checks and regular preventive and corrective maintenance on the assigned vehicles including mechanical and electrical components to always ensure proper functioning of the vehicles and to track the usage of each vehicle to determine when its time for replacement or retirements.
• Manage the fleet trip authorization system to continuously track company vehicles and their usage in case of incidents or damage.
• Manage and ensure complying with all government process and laws related to fleet management.
• Control and lead the authorization and dispatching for the rental vehicle in accordance with fleet operations.
• Oversee and follow up on the area?s team leaders and compile daily reports on daily operational work and follow up on fleet performance.
• Provide valuable insights to make informed decisions and optimize fleet performance and implement strategies to improve overall fleet performance.
• Perform other job-related duties as assigned by the reporting line.

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