Greet visitors in a professional and courteous manner, direct all visitors to sign in, and notify appropriate employee(s) of their visitors arrival.
Track and properly log in/out all visitors.
Manage and assign guest and client meeting rooms.
Manage and assign guest security access cards.
Answer calls to switchboard and route call promptly to the appropriate destination and according to company guidelines.
Take accurate messages ? obtain caller name, time of call, company name, etc., and forward caller in to voicemail as appropriate.
Managing and co-ordinating all mail, log incoming packages/mail from a variety of couriers.
Manage all meeting room requests (Resource Scheduler).
Arrange with Office Attendants for visitor refreshments.
Maintaining contact with external vendors and suppliers (if needed)
Performing general office duties/office support such as faxing, updating of email distribution lists etc.
Provide administrative support when required; printing, binding, copying, faxing, scanning and filing, perform other office duties as assigned.
If needed, support The Operations Administrator with collecting and delivering documents/invoices, etc., from and to clients, ensuring that packages or messages are delivered in a time-efficient manner.
