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Purchasing Officer

1.00 to 5.00 Years   Riyadh, Saudi Arabia   26 Jul, 2022
Confidential Company
1 Jobs Openings
Job LocationRiyadh, Saudi Arabia
EducationBachelor's degree / higher diploma
SalaryNot Mentioned
IndustryFood & Beverage Production
Functional AreaNot Mentioned

Job Description

Purchasing Officer responsibilities include procuring goods and services through evaluating vendors, negotiating best quality and economical prices, payment & shipping terms, contracts and preparing reports (weekly, monthly, quarterly and annual).This role will demand good knowledge of market, along with solid analytical skills to make sure you?re identifying the most beneficial suppliers for company.Duties & Responsibilities:1.Main Duties:

  • Research potential vendors to procure raw materials, equipment, tools, parts, supplies, and advertising, for establishment as per SOP.
  • Active coordination with the production team for requirements and Purchase Requests.
  • Preparation of RFPs or RFQs.
  • Compare and evaluate offers based on prices, terms, delivery schedule, supplier performance, product quality & approvals from concerned departments (Production/QA-QC/Maintenance/Marketing etc).
  • Negotiate contract terms, shipping terms & pricing. Sourcing of items should be done cost effectively & efficiently.
Issue Purchase Orders timely. Track the orders through order tracking report & ensure swift delivery.
  • Coordinate with internal customers and suppliers to resolve any quality and quantity dispute.
  • Coordination with all suppliers to arrange all necessary documents (COA, DN, INV, PL etc..) within defined time period for smooth operations.
  • Making sure all import shipping documents received in time and coordinate with import clearance team.
Coordination with Import Clearance Department for label registration, import clearance, shipment ETA report for smooth clearance and deliveries on time.
  • Coordinate with local suppliers to arrange SOAs on monthly basis & coordinate with Finance dept. to arrange supplier?s payments as per agreed terms.
  • Co coordinating with the Warehouse Concerns for offloading the container on arrival at W/H and follow up for the GRN.
  • Maintain updated records of purchased products, delivery information, negotiations and invoices.
  • Prepare reports on purchases, including cost analyses.
  • Vendor approvals & Vendor re-evaluation to be done effectively as per SOP.
  • Filing documents & preparing reports related to purchases.
  • Follow-up & issuing of all documents regarding purchases including PO, petty cash requests, payments, insurance & claims according to procedures.
2.Administrative Duties:
  • Send & receive correspondences with direct management & suppliers.
  • New vendors creation and updating of current vendors, as per vendor management SOPs. Checking the correctness of all information.
  • Filing documents & preparation of periodical reports related to purchases as outlined by line manager.
  • Follow-up & issuing of all documents regarding purchases including PO, petty cash requests, payments, insurance & claims according to procedures.
3.Related Procedures:
  • Departmental SOPs, ISO, BRC, SABER, |SFDA, SASO, Custom ,CAD & LC procedures

Keyskills :

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