Proposals (RFQs. RFPs, LOIs, SOQs): assist in identifying upcoming pursuits, guide senior staff in developing win strategies/plans; responsible for developing bid response materials, including qualification packages (technical writeups, resumes, project sheets, graphics); coordinate with prime and subconsultants firms in gathering qualification materials; ensuring a final polished, concise, error-free client-ready package.
Form/Databases: maintain databases and populate qualification packages and agency forms, required by client/agencies.
Presentations: prepare presentations and develop strategy for project interviews.
Qualification materials: develop and continuously update standard marketing database materials such as firm overviews, project descriptions, team resumes, technical writeup library.
Maintain and update library of subconsultants (DBE/MBE/WBE/SDVOB, etc.) as required
Developing the proposal preparation schedule.
Perform the analysis, interpretation and outline of the RFP
Develop the Bid Planning Matrix
Coordinate the proposal kick-off meeting
Ensure compliance with the Rfp
Oversee the development of the graphic theme in line with the Stantec brand
Provide content on topics such as company experience, number of personnel, disciplines, and other subject areas.
Oversee the preparation of certain proposal sections, as needed.
Provide initial editing to ensure consistency, prevent omissions, and identify contradictions and inaccuracies.
Coordinate the compilation and reproduction of the complete proposal prior to delivery, in collaboration with the project development group
Identify special production needs and resources.
Perform and oversee the final quality check to ensure consistency, prevent omissions, and identify contradictions and inaccuracies.
Coordinate on-time proposal delivery
Managing and completing all work on time, within brand guidelines, and error-free; reporting status of projects to supervisors
Seeking input proactively and searching out content from others; attending meetings to understand needs/scope of tasks assigned
Successfully juggling multiple task and priorities, marrying short timeframes with high-quality work
We are currently looking for a Proposal Coordinator to join our dynamic team.Some of the key job responsibilities of this role entail this following:
Maintain and develop global and local content management databases to ensure that accurate, up to date information is readily available for efficient development of proposals
Complete and maintaining company registrations and licenses on client databases
Monitor various tender portals on a routine basis to identify any contracts of relevance to the company, either to bid or for market intelligence purposes
Manage the marketing email inbox to ensure all contacts are appropriately responded to.
Populating and updating client data
Entering and updating opportunity data; prevent neglected opportunities
Running reports
Communicating with technical staff regarding status updates
Developing the proposal preparation schedule.
Perform the analysis, interpretation and outline of the RFP
Develop the Bid Planning Matrix
Coordinate the proposal kick-off meeting
Ensure compliance with the RFP
Oversee the development of the graphic theme in line with the brand
Provide content on topics such as company experience, number of personnel, disciplines, and other subject areas.
Oversee the preparation of certain proposal sections, as needed.
Provide initial editing to ensure consistency, prevent omissions, and identify contradictions and inaccuracies.
Coordinate the compilation and reproduction of the complete proposal prior to delivery, in collaboration with the project development group
Identify special production needs and resources.
Perform and oversee the final quality check to ensure consistency, prevent omissions, and identify contradictions and inaccuracies.
Coordinate on-time proposal delivery
Managing and completing all work on time, within brand guidelines, and error-free; reporting status of projects to supervisors
Seeking input proactively and searching out content from others; attending meetings to understand needs/scope of tasks assigned
Successfully juggling multiple task and priorities, marrying short time frames with high-quality work
Qualifications
Bachelors Degree in marketing, communications or business administration
At least 5 years of relevant experience, preferably in the same industry
Fluent in English and Arabic with strong written and oral communication, organizational, and interpersonal skills
Demonstrated proficiency in keyboard skills and a working knowledge of MS Windows and related software for desktop publishing, graphics, word processing, spreadsheets, database management, and client presentations is required
Experience using InDesign software application would be preferred
Ability to pay close attention to detail
Strong team working capabilities.
A proactive approach, working effectively in coordinating activities and complex tasks, taking professional responsibility in all matters.
A flexible approach to working with occasional evening and weekend work if required
Previous and/or current experience in KSA (Riyadh), preferred.
