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Projects Admin

3.00 to 5.00 Years   Riyadh, Saudi Arabia   12 Nov, 2024
GIZA Systems
500 Jobs Openings
Job LocationRiyadh, Saudi Arabia
EducationBachelor's degree / higher diploma
SalaryNot Mentioned
IndustryOther Business Support Services
Functional AreaNot Mentioned

Job Description

  • Assist & support to the Project Management team in performing administrative functions.
  • Key KPIs include:
    • Closure Sheet on time
    • On time payments
    • AX Revisions on time
    • Submit and settle Financial requests on time
    • Project closure sheet on time
  • Work closely with the project manager to handle all the project?s logistical and administrative tasks.
  • Register on MS Project all plans with achieved tasks and including delays.
  • Follow up and Support project team to resolve AX issues related to Projects budget.
  • Ensure that all project expenditures are captured and properly recorded.
  • Review and process invoices/claims from suppliers and raise a flag to Head of PMs whenever necessary.
  • Follow up on any financial requests from the PM department with the financial department (purchase order, visas fees, tender documents,.).
  • Coordinate PM team meetings and facilitate communication between the project team members throughout the project life cycle.
  • File all the necessary project documents (correspondences in/out, purchasing orders, petty cash, attendance reports...)
  • Undertake all the logistics to facilitate the transportation of the technical staff to the customer site.
  • Handle international travels procedures with other departments to finalize allowances and reservations (Flights & Accommodations).
  • Follow-up Internal Policies & Procedures such as Time Sheet (WTS), (CRM) & ERP systems and fix any problems appear with its owners. .
  • Coordinate with PMs and procurement team to ensure that supplier relationships are well maintained and avoid any delays in issuing payments.
  • Provide a daily report to Head of PM of pending Issues in Projects.

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