-?Prepare a complete procurement plan for every project and update the plan with changing requirements.- Coordinate with project team to understand their requirements and plan the purchase and delivery schedule accordingly.- Oversee all activities related to procurement of materials starting from the intent to purchase to delivery of materials.
Procurement:
- Oversee sample sourcing, sample shortlist and selection of suppliers.- Compare the quotations for every material and analyse the prise comparison sheet to make the final decision on supplier selection.- Negotiate with the vendors for competitive prices and favourable terms- Supervise preparation and issuance of purchase orders and change notices- Oversee the material delivery and coordinate with project team for issues- Responsible for making sure quality of materials delivered matches with quality of samples approved.- Coordinate with consultants to ensure quality standards.- Dispose surplus inventory either by auctioning or allocating internally.
Vendor Evaluation:
-?Evaluate vendors based on vendor reputation, delivery timeliness, quality of material and price of material.
Review the contracts and purchase orders:
- Review contracts, bids, proposals, and vendor agreements for legal correctness, price, and acceptability of items to specifications.- Review purchase order claims and contracts for conformance with company policies.- Review the quality assurance reports for both samples and delivered goods; and take necessary action.
Establish and follow best practices:
- Develop and install clerical and office procedures and practices. Studies work flow, sequence of operations, and office arrangement to determine expediency of installing new or improved office machines.- Develop and maintain a system to evaluate vendor quotations.- Analyse market and delivery conditions to determine present and future material availability, and prepare market analysis reports to make informed decisions in pricing and negotiation.- Design, implement, manage, and monitor procurement reporting systems to meet company requirements.- Recruits and maintains suppliers that provide high quality products and services at a better price while maintaining the highest code of ethics and conduct.
Reporting:
- Present a monthly report to the project teams on the key aspects like materials purchased, schedule of delivery etc.- Provide material and cost report as required by management.
Team Management:
- Manage all the team members of procurement team directly or through supervisors.- Set clear directions for the procurement team, review their work and handle escalations.- Responsible for hiring, learning, career development, performance management, and all HR related concerns of entire procurement team.
