Work with the project managers to ensure the PMO repository has the latest information, and that the information is complete and accurate. Use critical analysis to challenge and ensure the quality of information supplied to the repository.
Using the project master data, create and deliver and status reports on compliance with document archiving policies, evidences of deliverables supplied, and compliance with document control policy.
Manage the archiving platform providing improvement suggestions where applicable. (The toolkit should be SharePoint/Teams based where appropriate).
Manage the flow of forms and approvals in the stage gate project lifecycle, suggesting and implementing process improvements where possible.
Support the PMO with senior leadership meeting facilitation and presentation preparation.
Organize coaching and training for the whole organization on the document archiving system.
Send email requests and reminders to stakeholders for needed documentation.
Assist project managers with on-boarding and understanding and following the PMO processes.
Makes sure all project records, standards, methods, and lessons learned must be stored in a project database on SharePoint.
Able to retrieve any project documentation from SharePoint in no time.
Able to create workflow forms for approval cycles.
