Office of the NC KSA Director Administrator - Corporate Office (Riyadh)

Job Description

Since 2014, Niagara College KSA (NC KSA) has operated technical and vocational training colleges throughout the Kingdom of Saudi Arabia in support of the Vision 2030 initiative and in partnership with the Colleges of Excellence (CoE). Headquartered in Riyadh, Saudi Arabia, NC KSA provides community and customized training based on Niagara College Canadas expertise and international track records as one of Canada?s most innovative and enterprising applied learning post-secondary institutions. With a strong focus on developing ?world-? and ?work-? ready graduates, NC KSA specializes in delivering a number of quality programs designed to prepare young men and women for successful entry into the workforce in the areas of Business, Event Management, Occupational Health & Safety, Information Technology and Graphic Design. All NC KSA campuses also offer a foundation program for English language development.Applicants are invited for the position of Administrator, Office of the NC KSA Director at Niagara College KSA Corporate Office in Riyadh. Reporting to the Director, NC KSA, the Administrator, Office of the NC KSA Director is a key figure within the Director?s Office supporting and overseeing day-to-day operations in a professional, efficient and organized fashion.Responsibilities include but are not limited to:Calendar Management of the Director?s Office

• Manages extensive and constantly changing schedules for the director?s office; responds to meeting requests, and handles scheduling conflicts.
• Provides meeting arrangements for the Senior Management Team (SMT) and other Committee meetings including coordination, scheduling, facilities bookings, teleconference setup, document control, minute taking, and transcriptions. Additionally, assisting in preparing draft agendas and required documents for distribution as required prior, during and after meetings.

Director?s Interpreter and Translator

• Responsible for listening to, understanding, and translating spoken or written statements and documents from Arabic to English and vice versa.
• Reproduces statements in Arabic / English for unique listening or reading audiences.
• Facilitates effective communication between the director and non-English speakers by translating one spoken or written language to another.
• Attends conferences and meetings and acts as the official translator to mediate discussion.
• Relays concepts and ideas between languages.

Director?s Administrative Support

• Provides administrative support and office reception to the director?s office.
• Maintains a comprehensive administrative filing system for the director?s office, handling confidential documentation/correspondence with care and professionalism.
• Composes confidential correspondence, memos and reports, and other communications on behalf of the director?s office.
• Performs general administrative duties such as word processing, filing, answering phones, photocopying, and scanning.
• Manages and distributes incoming and outgoing internal and external mail for the director?s office while reviewing for completeness and accuracy in accordance with guidelines.
• Act as liaison between the director and both internal and external contacts from various organizational levels (from key senior stakeholders to front-line personnel).
• Assist the director in various roles within and outside the College, including preparation of materials, reports, and audits.
• Coordinates submissions for newsletters (NC KSA & NC Canada) and other key reports.
• Administers expense budgets for the director?s office including processing of expense claims, credit card reconciliations, and petty cash reconciliations.
• Coordinates all travel arrangements and event registrations for the director and Senior Management Team (SMT).

Working with other functional areas of the College

• Facilitates effective communication between departments and individuals both inside and out of the director?s office.
• Utilizing a variety of technology including but not limited to MS Word, Adobe PDF, MS Excel, MS database and PowerPoint
• Organizes data for reporting purposes.

Ad-hoc Special Projects

• From time to time, the incumbent may be involved in short-term projects as required.

Other duties as assigned.

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