To provide secretarial support to the Work Group using Imanage, Microsoft Word, Outlook, PowerPoint, Excel, Intapp open, 3e and Interaction;
To create and amend documents, correspondence and e-mails to ensure compliance with legal procedures and correct grammatical usage, using Imanage document management system and audio dictation and manuscripts to a high degree of accuracy and often to tight deadlines; tracking changes in completed documents using Track Changes;
Prepare bundles of documents to be signed at the Notary;
Carry out or provide support for conflict of interest searches as needed;
To open new matters on the system, together with preparation of client files including correspondence, supporting documents etc.;
To schedule meetings, take phone calls from clients in associates? absence presenting a professional and courteous image to clients and other outside parties;
To liaise with members of other departments to follow up on queries from associates, e.g. travel arrangements, billing information, documents sent for translation, filing, etc;
To arrange travel and accommodation, liaise with our external travel agent to ensure all bookings are made and keep track of itineraries;
To assist with the monthly billing process, including coordinating the billing guides, narrative
amendments and sending invoices to the clients;
To provide general administrative assistance ? scanning, filing, photocopying, processing expense
forms etc.;
To electronically file e-mails and documents;
To deal with e-mails during associate?s absence from the office and to take appropriate action;
Any ad hoc internet research.
To update client/contact database on Outlook and InterAction.
