Human Resources Onboarding Coordinator (Saudi National)

Job Description

Your Impact:At Jacobs, we push the limits of what?s possible to make the world smarter and more connected. Our clients rely on us to be strategic and practical; to help them save money while being innovative; and to be environmentally sensitive and understanding of community concerns when delivering crucial urban development projects.Jacobs has had a strong presence in the Middle East for many years and has been assisting the region implementing visionary transitions, such as with The Kingdom of Saudi Arabia?s 2030 Vision. The main objective is to develop a vibrant society, a thriving economy of an ambitious nation and this can be achieved through the development of water resources and infrastructure, which are at the core of this vision.An effective employee onboarding process (virtual or otherwise) has been proven to boost productivity, engagement, and talent retention. It is integral to our strong hiring process. As such we have an opportunity for a temporary HR Onboarding Coordinator, to join our Riyadh office in Saudi Arabia.A Human Resources general support role, responsible for coordinating the onboarding of new employees and contingent workers.

• Provide excellent customer service and support to managers and new hires from the time of offer acceptance through the first 30 days of employment.
• Apply judgment in choosing work methods and balancing different priorities.

Responsibilities include:Onboarding

• Responsible for preparation of offer/employment contract for all new hires/transfer/temporary assignments.
• Act as one point of contact for candidate and supervisor queries
• Responsible for obtaining all immigration documents for visa processing and liaising with PR team to obtain the necessary work permit.
• Liaising with other support functions such as IT, facilities, HSE etc. to ensure all set ups are in place before the candidate joins
• Responsible for all new joiner mobilizations, this will include all administrative tasks associated with mobilizations (accommodation, flights, air shipment, request new hire forms from new joiner etc) as applicable.
• Assistance with opening of local bank account
• Preparation of weekly new joiner reports and updates to the Hiring Managers and relevant business group leaders
• Responsible for Updating the Regional Onboarding templates

HR Administration

• Responsible for the administration of all company benefits program in the region.
• Point of contacts for benefit queries and claim issues
• Prepare confirmation letters and system updates for: salary reviews; promotions; changes to T Cs (allowances, location, hours); secondments and transfers
• Generates scheduled or requested reports (terminations, headcount etc)
• Personnel file administration (electronic)
• Payroll interface (employment changes etc.)
• Responsible for setup and general orientation of contractors
• Leaver/Demobilization Administration
• Responds to internal and external questions related to company policies or general employee issues
• Point of Escalation for Global Business Services Team
• Maybe called upon to assist outside the functional area.

Here?s What You?ll Need:Here?s What You?ll Need:

• Excellent verbal and written communication skills, including strong proficiency in English.
• Ability to speak in public.
• Demonstrated professionalism, tact, diplomacy, discretion, and judgment.
• Ability to function autonomously and in a team environment.
• Ability to interface comfortably with associates at all levels of the organization.

Keyskills :