HR Operations Support Executive

Job Description

Job Summary: The incumbent is responsible for providing support in various HR functions which includes administering personnel records, leaves, compensation and benefits as well as reinforcing internal company and HR policies.ACCOUNTABILITIESPolicies & Procedures:

• Adhere to all Zahrawi Policies & Procedures as applicable.

HR Planning:

• Support the HR management in planning and implementing overall HR strategies that contribute to the company?s objectives and goals.
• Assist HR management in developing and implementing HR policies and procedures that comply with labor law regulations as well as corporate policies and values.
• Manage all HR policies and procedures for KSA.
• Assist the team in digitalizing processes and participate in projects that support HR digital transformation.
• Assist the line manager with any ad hoc request pertaining to the subject.

Personnel Administration:

• Prepare or update personnel records related to hires, transfers, promotions, and terminations.
• Prepare employment offers, contracts, joining reports and other employee documents as well as HR letters.
• Manage and maintain Employee Database in the employee Master file & on ERP system.
• Administer internal communications including preparation of memos and HR announcements.
• Assist the line manager and the HR team with any ad hoc request pertaining to the subject.

Employee Engagement:

• Work in the team spirit to support employee engagement activities for Zahrawi.
• Organize and coordinate employee engagement plans and activities.

Compensation & Benefits:

• Assist Zahrawi employees for all Compensation and Benefits related matters.
• Assist in the annual insurance renewable process.
• Update employees? compensation records related to salary adjustments/ increments/ deductions etc.
• Assist the HR Operations & Admin Manager in Salary Increments, Grading, Salary and Benefits Structure streamlining on a yearly basis.
• Prepare employees? compensation by the end of each month using the ERP system.
• Assist the line manager with any ad hoc request pertaining to the subject.

Payroll:

• Ensure the operational aspects of payroll processing and associated activities, including salary disbursement, reimbursements, travel perdiems, overtime pay, bonus and encashments are accurate and delivered within appropriate timeframes.
• Ensure the payroll records are accurately maintained and updated regularly in line with data protection.
• Keeping a track of Support Function Employee Attendance to ensure timeliness and fair payment of overtime.
• Ensuring the Annual tickets are sent to Zahrawi employees with the payroll as per their joining month.
• Managing and administering salaries through the Zahrawi?s WPS as per the Ministry of Labor in KSA. (through Mudad)
• Reply to the Ministry of Labor?s comments regarding the payroll.
• Assist the line manager with any ad hoc request pertaining to the subject.

Leaves:

• Manage and maintain the leave accrual system and responsible for year ending balance leave encashments as per Zahrawi?s policies.
• Approve leave requests in line with Zahrawi policy on the ERP system.
• Assist the line manager with any ad hoc request pertaining to the subject.

Allowances:

• Review and process advance payment request of employees (HRA Advance/ Salary Advance) in line with Zahrawi?s policies.
• Process employee requests for Travel Perdiems in line with the business travel policy for outside training/work.
• Verify expenses in Zahrawi?s ERP system before approval from the HR Operations & Admin Manager.
• Assist the line manager with any ad hoc request pertaining to the subject.

Leavers:

• Initiate Employee leavers process online until completion of exit of the employee and follow up with the respective departments for a timely clearance.
• Coordinate for exit interviews with the respective managers and HR for employees who are leaving Zahrawi.
• Finalize all EOSB and Leave Settlements in line with the local law and ensuring the employee has received it and all documents processed in line with the leavers checklist.
• Assist the line manager with any ad hoc request pertaining to the subject.

Budgeting:

• Preparing the Compensation and Benefits Budget for KSA in collaboration with the HR Operations & Admin Manager and monitoring, reporting, and adjusting it when necessary.
• Assist the line manager with any ad hoc request pertaining to the subject.

Government Relations:

• Assist in GOSI processes (addition/removal of employees, monthly GOSI bills).
• Process authentication of employment contracts electronically through GOSI & Mudad.
• Process the transfer of sponsorships and issue labor cards on Qiwa
• Issue Saudization certificates
• Renew residency IDs (iqamas) and process exit re-entry visas on Muqeem.
• Assist in any government relation processes as requested by the line manager.

Reporting:

• Prepare monthly HR reports with a summary categorized by Nationality, Headcount, Staff Proportion, Joiners & Leavers for KSA.
• Prepare periodic HR KPIs Reports.
• Support in preparing and compiling reports or data as requested by Zahrawi management.
• Assist with all requirements requested by the Auditing team.
• Assist the line manager with any ad hoc request pertaining to the subject.

Keyskills :